April 7, 2015 Finance Committee Agenda
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Item 1 - Approval of Budget Amendment and Resolution in the total amount of $2,260.00 to record unanticipated revenue from the Florida Sheriff’s Association ($1500.00) and Clay Action Coalition ($760.00). The funds will used to support the Clay County Sheriff’s Office Distractive Driving Awareness Campaign. Funding Source: 102-102-366000 (E. Gann)
Item 1
Approval of Budget Amendment and Resolution in the total amount of $2,260.00 to record unanticipated revenue from the Florida Sheriff’s Association ($1500.00) and Clay Action Coalition ($760.00). The funds will used to support the Clay County Sheriff’s Office Distractive Driving Awareness Campaign. Funding Source: 102-102-366000 (E. Gann)»
Item 2 - Approval of Budget Amendment and Resolution in the amount of $31,540.00 to record unanticipated revenue from the State of Florida, Department of Agriculture & Consumer Services, Mosquito Control Grant. The funds will used for the day to day functions of the Mosquito Control Division. Funding Source: 101-101-334691 (J. Beck)
Item 2
Approval of Budget Amendment and Resolution in the amount of $31,540.00 to record unanticipated revenue from the State of Florida, Department of Agriculture & Consumer Services, Mosquito Control Grant. The funds will used for the day to day functions of the Mosquito Control Division. Funding Source: 101-101-334691 (J. Beck)»
Item 3 - Approval to reject Bid No. 14/15-24, C.R. 220, Pedestrian Bridge Replacement. Staff has reviewed the bid documents and determined that replacing the bridge with pipes and headwalls is excessive and not cost feasible at this time. Repairs to the bridge will be performed in house by County Staff. (J. Beck)
Item 3
Approval to reject Bid No. 14/15-24, C.R. 220, Pedestrian Bridge Replacement. Staff has reviewed the bid documents and determined that replacing the bridge with pipes and headwalls is excessive and not cost feasible at this time. Repairs to the bridge will be performed in house by County Staff. (J. Beck)»
Item 4 - Approval to award Bid 14/15-9, Three (3) Motor Graders to the lowest responsive and responsible company Ring Power Corp. This award includes the following: Total of 3 units = ($639,255 - $37,845 ($12,615 per unit for oil sampling which is covered in Option B) = $601,410 Option B: 5 Year – 7500 Full Machine Warranty ($16,770 x 3 units) = $50,310 Option C: Satellite link up for tracking ($900 x 3 units) = $2,700 Trade In Allowance for 4 units = $214,500 credit; Total = $439,920 The bid also included a guaranteed buy back option: Unit Price @ 5 year or 7,500 hours = $120,000 per unit. Approval will be effective after 72 hour bid protest period has expired, assuming no protests are received. A copy of each response is attached for review. Funding Sources: 305-6059-564100 & 101-3701-543200 (J. Beck)
Item 4
Approval to award Bid 14/15-9, Three (3) Motor Graders to the lowest responsive and responsible company Ring Power Corp. This award includes the following: Total of 3 units = ($639,255 - $37,845 ($12,615 per unit for oil sampling which is covered in Option B) = $601,410 Option B: 5 Year – 7500 Full Machine Warranty ($16,770 x 3 units) = $50,310 Option C: Satellite link up for tracking ($900 x 3 units) = $2,700 Trade In Allowance for 4 units = $214,500 credit; Total = $439,920 The bid also included a guaranteed buy back option: Unit Price @ 5 year or 7,500 hours = $120,000 per unit. Approval will be effective after 72 hour bid protest period has expired, assuming no protests are received. A copy of each response is attached for review. Funding Sources: 305-6059-564100 & 101-3701-543200 (J. Beck)»
Item 5 - Approval to award Bid #14/15-10 to Besch and Smith Civil Group in the amount of $372,542.00. Upon review of the bid results, it was determined that the two lowest bidders did not meet the obligations within the bid. Both contractors failed to provide a list of FDOT pre-qualified contractors to perform certain portions of the project per Florida Statue 255.20. Due to this, GSI and Amen Construction, were rejected from the bid. Funding Sources: 305-6036-563000 & 101-3701-546100 (J. Beck)
Item 5
Approval to award Bid #14/15-10 to Besch and Smith Civil Group in the amount of $372,542.00. Upon review of the bid results, it was determined that the two lowest bidders did not meet the obligations within the bid. Both contractors failed to provide a list of FDOT pre-qualified contractors to perform certain portions of the project per Florida Statue 255.20. Due to this, GSI and Amen Construction, were rejected from the bid. Funding Sources: 305-6036-563000 & 101-3701-546100 (J. Beck)»
Items 6 & 7 » - Approval of the Northeast Florida Library Information Network (NEFLIN) Innovation Grant Agreement, in the amount of $9,050.00, for the term of April 8, 2015 through August 31, 2015, to be used for the purchase of equipment for the creation of multiple mini mobile computer labs. (P. Coffman) Item 6 Item 7 Approval of Budget Amendment and Resolution, pending approval of the grant agreement, in the amount of $9,050.00 to record unanticipated revenue from the Northeast Florida Library Information Network (NEFLIN) Cooperative, NEFLIN Innovation Grant. The funds will used to purchase laptop computers and computer cards for Mobile Computer Labs to be used by the Library Services Department. This is contingent up the approval of the NEFLIN Innovation Grant Agreement. Funding Source: 001-001-366000 (P. Coffman)
Items 6 & 7 »
Approval of the Northeast Florida Library Information Network (NEFLIN) Innovation Grant Agreement, in the amount of $9,050.00, for the term of April 8, 2015 through August 31, 2015, to be used for the purchase of equipment for the creation of multiple mini mobile computer labs. (P. Coffman)Item 6
Item 7
Approval of Budget Amendment and Resolution, pending approval of the grant agreement, in the amount of $9,050.00 to record unanticipated revenue from the Northeast Florida Library Information Network (NEFLIN) Cooperative, NEFLIN Innovation Grant. The funds will used to purchase laptop computers and computer cards for Mobile Computer Labs to be used by the Library Services Department. This is contingent up the approval of the NEFLIN Innovation Grant Agreement. Funding Source: 001-001-366000 (P. Coffman)
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Item 8 - Approval of Federally Funded Sub-grant Agreement / Issue 7 (sustainment @ $5,350.00) and Issue 13 (training and exercise @ $9,650.00), with the State of Florida Division of Emergency Management, for a term ending December 31, 2015, with grant proceeds totaling $15,000.00. (L. Mock)
Item 8
Approval of Federally Funded Sub-grant Agreement / Issue 7 (sustainment @ $5,350.00) and Issue 13 (training and exercise @ $9,650.00), with the State of Florida Division of Emergency Management, for a term ending December 31, 2015, with grant proceeds totaling $15,000.00. (L. Mock)»
Items 9 - 11 » - Item 9 Approval of Budget Amendment and Resolution, pending approval of the grant agreement, in the amount of $15,000.00 to record unanticipated revenue from the State of Florida, Division of Emergency Management, 2014 State Homeland Security Grant Program (SHSGP). The funds will used by the Public Safety Department for sustainment of Regional Hazardous Materials Response Team for training and equipment. Funding Source: 142-142-331200 (L. Mock) Item 10 Approval to reject the responses received and rebid RFP 14/15-21, Debris Monitoring. This is due to new Federal Procurement guidelines from the Federal Office of Management and Budget pertaining to contract management for disaster services. In order to be reimbursed by FEMA, all procurements must follow Federal Procurement guidelines which have recently changed and are still being modified. (L. Mock) Item 11 Approval to reject responses and rebid RFP 14/15-22, Debris Removal. This is due to new Federal Procurement guidelines from the Federal Office of Management and Budget pertaining to contract management for disaster services. In order to be reimbursed by FEMA, all procurements must follow Federal Procurement guidelines which have recently changed and are still being modified. (L. Mock)
Items 9 - 11 »
Item 9Approval of Budget Amendment and Resolution, pending approval of the grant agreement, in the amount of $15,000.00 to record unanticipated revenue from the State of Florida, Division of Emergency Management, 2014 State Homeland Security Grant Program (SHSGP). The funds will used by the Public Safety Department for sustainment of Regional Hazardous Materials Response Team for training and equipment. Funding Source: 142-142-331200 (L. Mock)
Item 10
Approval to reject the responses received and rebid RFP 14/15-21, Debris Monitoring. This is due to new Federal Procurement guidelines from the Federal Office of Management and Budget pertaining to contract management for disaster services. In order to be reimbursed by FEMA, all procurements must follow Federal Procurement guidelines which have recently changed and are still being modified. (L. Mock)
Item 11
Approval to reject responses and rebid RFP 14/15-22, Debris Removal. This is due to new Federal Procurement guidelines from the Federal Office of Management and Budget pertaining to contract management for disaster services. In order to be reimbursed by FEMA, all procurements must follow Federal Procurement guidelines which have recently changed and are still being modified. (L. Mock)
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Item 12 - Approval to reject bids received for Bid 14/15-23, Animal Cages and to re-bid. Two bids were received and one no bid. The lowest bidder Patterson Veterinary Supply Company did not provide a bid bond as required. The second company Shor-Line will not install and assemble cages as required in the bid specifications. (A. Altman)
Item 12
Approval to reject bids received for Bid 14/15-23, Animal Cages and to re-bid. Two bids were received and one no bid. The lowest bidder Patterson Veterinary Supply Company did not provide a bid bond as required. The second company Shor-Line will not install and assemble cages as required in the bid specifications. (A. Altman)»
Item 13 - Approval to award Bid #14/15-4, Preventative Generator Maintenance, to Zabatt Power Systems, Inc. Ring Power Corporation was eliminated as they included an exception in their response and the bid did not allow for exceptions. This bid allows for preventative maintenance on all county generators. Approval will be effective after the 72-hour bid protest period has expired and assuming no protests are received. A copy of each response is attached for review. The cost is $32,240.00. Funding Sources: 001-1202-546100, 001-3712-546100, 401-3802-56100 & 001-2102-546100 (H. Parrish)
Item 13
Approval to award Bid #14/15-4, Preventative Generator Maintenance, to Zabatt Power Systems, Inc. Ring Power Corporation was eliminated as they included an exception in their response and the bid did not allow for exceptions. This bid allows for preventative maintenance on all county generators. Approval will be effective after the 72-hour bid protest period has expired and assuming no protests are received. A copy of each response is attached for review. The cost is $32,240.00. Funding Sources: 001-1202-546100, 001-3712-546100, 401-3802-56100 & 001-2102-546100 (H. Parrish)»
Item 14 - Approval to award Bid 14/15-17, Galvanized Chain Link Fence Repairs, to Commercial Fence Contractors Inc. in the amount of $64,138.44. The scope of the work includes fence repairs to 12 parks within the County. Approval will be effective after 72 hour bid protest period has expired, assuming no protests are received. A copy of each response is attached for review. Funding Source:001-3201-546100 (K. Thomas)
Item 14
Approval to award Bid 14/15-17, Galvanized Chain Link Fence Repairs, to Commercial Fence Contractors Inc. in the amount of $64,138.44. The scope of the work includes fence repairs to 12 parks within the County. Approval will be effective after 72 hour bid protest period has expired, assuming no protests are received. A copy of each response is attached for review. Funding Source:001-3201-546100 (K. Thomas)»
Item 15 - Approval of Agreement for Camp Chowenwaw Park Tree House Restorations, with Bernard Development, Inc., at the cost of $57,870.00, for a term commencing upon Agreement execution and ending May 31, 2015. Funding Source: 001-3201-546100 (K. Thomas)
Item 15
Approval of Agreement for Camp Chowenwaw Park Tree House Restorations, with Bernard Development, Inc., at the cost of $57,870.00, for a term commencing upon Agreement execution and ending May 31, 2015. Funding Source: 001-3201-546100 (K. Thomas)»
Item 16 - Approval to adopt the amendment to the Nationwide Retirement Solutions deferred compensation for Clay County, Florida. The terms of the agreement are perpetual and are at no cost to the County. (S. Kopelousos)
Item 16
Approval to adopt the amendment to the Nationwide Retirement Solutions deferred compensation for Clay County, Florida. The terms of the agreement are perpetual and are at no cost to the County. (S. Kopelousos)»
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