May 5, 2015 Finance Committee Agenda
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Public Comments - PUBLIC COMMENTS
Public Comments
PUBLIC COMMENTS
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Item 1 - Approval of the following resolution, deeds and perpetual easement to the Florida Department of Transportation (FDOT), for parcels located along S.R.23 (First Coast Expressway), FDOT project #4229382. The deeds are perpetual in nature. Funding Source: N/A (J. Beck) A) Clay County Resolution B) Deed Parcel 161.1 C) Deed Parcel 174.1 D) Perpetual Easement Parcel 834.1
Item 1
Approval of the following resolution, deeds and perpetual easement to the Florida Department of Transportation (FDOT), for parcels located along S.R.23 (First Coast Expressway), FDOT project #4229382. The deeds are perpetual in nature. Funding Source: N/A (J. Beck) A) Clay County Resolution B) Deed Parcel 161.1 C) Deed Parcel 174.1 D) Perpetual Easement Parcel 834.1
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Item 2 - Approval of the Agreement with Besch and Smith Civil Group, Inc., for the C.R. 209 South Cross Drain Project, in the amount of $372,542, for a construction term of 55 days. Funding Sources: 305-6036-563000 @ $324,881.00 & 101-3701-546100 @ $47,661.00 (J. Beck)
Item 2
Approval of the Agreement with Besch and Smith Civil Group, Inc., for the C.R. 209 South Cross Drain Project, in the amount of $372,542, for a construction term of 55 days. Funding Sources: 305-6036-563000 @ $324,881.00 & 101-3701-546100 @ $47,661.00 (J. Beck)
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Item 3 - Approval of FY 14/15 Grant Carryforward to restore grant revenue/expenditure and contingency budgets to actual instead of estimated grant carryforwards. This is necessary due to over- or underestimating year to date figures in FY 13/14 for the 2013 School Retrofit, 2014 Emergency Management Performance Grant (EMPG), Mosquito Control and FY 13 State Homeland Security Grant Program (SHSGP) – Haz-Mat Grants. Funding Sources: Various accounts of the General, Transportation Trust and Fire Control MSTU Funds. (S. Russ)
Item 3
Approval of FY 14/15 Grant Carryforward to restore grant revenue/expenditure and contingency budgets to actual instead of estimated grant carryforwards. This is necessary due to over- or underestimating year to date figures in FY 13/14 for the 2013 School Retrofit, 2014 Emergency Management Performance Grant (EMPG), Mosquito Control and FY 13 State Homeland Security Grant Program (SHSGP) – Haz-Mat Grants. Funding Sources: Various accounts of the General, Transportation Trust and Fire Control MSTU Funds. (S. Russ)
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Item 4 - Presentation of draft ordinance pertaining to dangerous dog determinations and other requirements under Ch. 767, Florida Statutes. (M. Scruby)
Item 4
Presentation of draft ordinance pertaining to dangerous dog determinations and other requirements under Ch. 767, Florida Statutes. (M. Scruby)
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Item 5 - Approval of advance payment and the 1st Renewal to Agreement #12/13-111, with Curvature LLC-formerly Network Hardware Resale, for the County's hardware/network maintenance, for a term of twelve months and a cost of $41,503.00 plus freight. Funding Source: 001-0107-546100 (T. Nagle)
Item 5
Approval of advance payment and the 1st Renewal to Agreement #12/13-111, with Curvature LLC-formerly Network Hardware Resale, for the County's hardware/network maintenance, for a term of twelve months and a cost of $41,503.00 plus freight. Funding Source: 001-0107-546100 (T. Nagle)
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Item 6 - Approval of Add-On #3 to Agreement #96/97-106, advance payment and sole source designation, for SunGard Public Sector, Inc., regarding document routing in Pentamation and the position control system, at the cost of $11,233.00, for a term of one year. Funding Source: 001-0107-552700 (T. Nagle)
Item 6
Approval of Add-On #3 to Agreement #96/97-106, advance payment and sole source designation, for SunGard Public Sector, Inc., regarding document routing in Pentamation and the position control system, at the cost of $11,233.00, for a term of one year. Funding Source: 001-0107-552700 (T. Nagle)
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Item 7 - Approval of reclassification of the Support Analyst position to a Network Administrator position in the MIS Division. (T. Nagle)
Item 7
Approval of reclassification of the Support Analyst position to a Network Administrator position in the MIS Division. (T. Nagle)
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Items 8 & 9 » - Item 8 Approval of the Neighborhood Stabilization Program (NSP3) administrative close-out documents, with the Florida Department of Economic Development, Grant #12DB-Q5-04-20-01-F01. Funding Source: 127-2127A-Various (H. Parrish) 9. Approval of the Neighborhood Stabilization Program (NSP1) administrative close-out documents, with the Florida Department of Economic Development, Grant #10DB-4X-04-20-01-F07. Funding Source: 127-2127-Various (H. Parrish) Approval of the Neighborhood Stabilization Program (NSP1) administrative close-out documents, with the Florida Department of Economic Development, Grant #10DB-4X-04-20-01-F07. Funding Source: 127-2127-Various (H. Parrish)
Items 8 & 9 »
Item 8 Approval of the Neighborhood Stabilization Program (NSP3) administrative close-out documents, with the Florida Department of Economic Development, Grant #12DB-Q5-04-20-01-F01. Funding Source: 127-2127A-Various (H. Parrish)
9. Approval of the Neighborhood Stabilization Program (NSP1) administrative close-out documents, with the Florida Department of Economic Development, Grant #10DB-4X-04-20-01-F07. Funding Source: 127-2127-Various (H. Parrish)
Approval of the Neighborhood Stabilization Program (NSP1) administrative close-out documents, with the Florida Department of Economic Development, Grant #10DB-4X-04-20-01-F07. Funding Source: 127-2127-Various (H. Parrish)
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Item 10 - Approval of the SHIP Grant Funding Agreement with Challenge Enterprises, Inc., for special needs housing located at 2641 Hemlock Court, Middleburg, Florida, in the amount of $121,829.00. Challenge Enterprises, Inc. will have one year to request the funds and the related mortgage will exist for 15 years. Funding Source: 116-0110-549880 (H. Parrish)
Item 10
Approval of the SHIP Grant Funding Agreement with Challenge Enterprises, Inc., for special needs housing located at 2641 Hemlock Court, Middleburg, Florida, in the amount of $121,829.00. Challenge Enterprises, Inc. will have one year to request the funds and the related mortgage will exist for 15 years. Funding Source: 116-0110-549880 (H. Parrish)
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Item 11 - Approval to award Bid 14/15-31, Chiller Upgrade and Repairs at the Clay County Courthouse, in the amount of $62,600.00 to ThermaServe, Inc. Representatives from eight companies attended the mandatory pre-bid meeting but only one bid submittal was received. Approval will be effective after 72-hour bid protest period has expired, assuming no protests are received. A copy of the submittal is attached for your review. Funding Source: 106-1000-546100 (H. Parrish)
Item 11
Approval to award Bid 14/15-31, Chiller Upgrade and Repairs at the Clay County Courthouse, in the amount of $62,600.00 to ThermaServe, Inc. Representatives from eight companies attended the mandatory pre-bid meeting but only one bid submittal was received. Approval will be effective after 72-hour bid protest period has expired, assuming no protests are received. A copy of the submittal is attached for your review. Funding Source: 106-1000-546100 (H. Parrish)
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Item 12 - Approval of ranking and for staff to begin negotiations with top ranked firms related to RFQ No. 14/15-19, Continuing Services Contract for Architectural Services. This RFQ provides for award of one or more firms. It is staff's desire to award and enter into a contract with two firms. Staff’s evaluations of the submittals are attached hereto for consideration along with submittals. The board has the option to request presentations for a minimum of the top three firms if desired. The agreement term is two years with multiple funding sources. (K. Thomas) Ranking Results: 1. Dasher Hurst Architects 2. Bhide & Hall Architects 3. VIA Concepts 4. CPH Engineers, Inc. 5. Architectural Studio, Inc.
Item 12
Approval of ranking and for staff to begin negotiations with top ranked firms related to RFQ No. 14/15-19, Continuing Services Contract for Architectural Services. This RFQ provides for award of one or more firms. It is staff's desire to award and enter into a contract with two firms. Staff’s evaluations of the submittals are attached hereto for consideration along with submittals. The board has the option to request presentations for a minimum of the top three firms if desired. The agreement term is two years with multiple funding sources. (K. Thomas) Ranking Results: 1. Dasher Hurst Architects 2. Bhide & Hall Architects 3. VIA Concepts 4. CPH Engineers, Inc. 5. Architectural Studio, Inc.
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Public Comments - PUBLIC COMMENTS
Public Comments
PUBLIC COMMENTS
