August 19, 2013 BFHS Committee Agenda
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Call to Order - Call to Order
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Items 1 - 5 » - Item 1 Approval of Budget Amendment #13-178 and Resolution in the amount of $1,000.00 to record unanticipated revenue from Target Corporation in the Law Enforcement Grants Division's budget. These funds will be used to enhance investigative capabilities and evidence collection. Funding Source: 102-102-366000 (E. Gann) Item 2 Approval of Budget Transfer #13-208 in the amount of $84,816.11 to allocate funds in the Law Enforcement Grant's budget to realign the budget between categories for the COPS Sexual Predator and Drug Task Force Grants. This transfer is within the same cost center and the net effect to the overall budget is zero. Funding Sources: 102-4101A-513000 & 102-4101A-549900 (E. Gann) Item 3 Approval of Budget Transfer #13-209 in the amount of $45,000.00 to allocate funds in Contriband Forfeiture Division's budget to realign the budget between categories. This transfer is within the same cost center and the net effect to the overall budget is zero. Funding Source: 107-4105-516000 (E. Gann) Item 4 Approval of Budget Transfer #13-215 in the total amount of $125,000.00 to allocate funds in the (1) Sheriff and (2) Sheriff MSTU Divisions' budgets ($62,500.00/each) for the unanticipated purchases of Fire Arms Training Simulator (FATS), AED machines and ballistic shields. This transfer for the CCSO is within the same cost center. Funding Souces: 102-4101-549900 & 140-4109-549900 (E. Gann) Item 5 Approval of Budget Transfer #13-216 in the amount of $15,000.00 to allocate funds in the Public Safety Division's budget to cover unanticipated repairs to the 800 MHz Radio Communications System. This transfer is out of contingency in the same fund. Funding Source: 301-9946-599100 (E. Gann)
Items 1 - 5 »
Item 1Approval of Budget Amendment #13-178 and Resolution in the amount of $1,000.00 to record unanticipated revenue from Target Corporation in the Law Enforcement Grants Division's budget. These funds will be used to enhance investigative capabilities and evidence collection. Funding Source: 102-102-366000 (E. Gann)
Item 2
Approval of Budget Transfer #13-208 in the amount of $84,816.11 to allocate funds in the Law Enforcement Grant's budget to realign the budget between categories for the COPS Sexual Predator and Drug Task Force Grants. This transfer is within the same cost center and the net effect to the overall budget is zero. Funding Sources: 102-4101A-513000 & 102-4101A-549900 (E. Gann)
Item 3
Approval of Budget Transfer #13-209 in the amount of $45,000.00 to allocate funds in Contriband Forfeiture Division's budget to realign the budget between categories. This transfer is within the same cost center and the net effect to the overall budget is zero. Funding Source: 107-4105-516000 (E. Gann)
Item 4
Approval of Budget Transfer #13-215 in the total amount of $125,000.00 to allocate funds in the (1) Sheriff and (2) Sheriff MSTU Divisions' budgets ($62,500.00/each) for the unanticipated purchases of Fire Arms Training Simulator (FATS), AED machines and ballistic shields. This transfer for the CCSO is within the same cost center. Funding Souces: 102-4101-549900 & 140-4109-549900 (E. Gann)
Item 5
Approval of Budget Transfer #13-216 in the amount of $15,000.00 to allocate funds in the Public Safety Division's budget to cover unanticipated repairs to the 800 MHz Radio Communications System. This transfer is out of contingency in the same fund. Funding Source: 301-9946-599100 (E. Gann)
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Item 6 - Approval of Budget Amendment #13-210 and Resolution in the amount of $13,345.00 to record receipt of unaticipated revenue from the State of Florida, Department of Financial Services, 2012 State Homeland Security Grant Program (SHSGP). The funds are to be used for sustainment of equipment and to provide training for the Fire Rescue Hazardous Materials Response Team. Funding Source: 142-142-331200 (L. Mock)
Item 6
Approval of Budget Amendment #13-210 and Resolution in the amount of $13,345.00 to record receipt of unaticipated revenue from the State of Florida, Department of Financial Services, 2012 State Homeland Security Grant Program (SHSGP). The funds are to be used for sustainment of equipment and to provide training for the Fire Rescue Hazardous Materials Response Team. Funding Source: 142-142-331200 (L. Mock)»
Items 7 & 8 » - Item 7 Approval of Budget Amendment #13-212 and Resolution in the amount of $66,841.00 to record unanticipated revenue from the State of Florida, Division of Emergency Management, FY 2013 Emergency Management Performance Grant (EMPG) to be used for the operation of the Emergency Management Program. Funding Source: 001-001-331212 (L. Mock) Item 8 Approval of Budget Amendment #13-213 and Resolution in the amount of $105,806.00 to record unanticipated revenue from the State of Florida, Division of Emergency Management, FY 13/14 Emergency Preparedness and Assistance Grant (EMPA) to be used for the operation of the Emergency Management Program. Funding Source: 001-001-331209 (L. Mock)
Items 7 & 8 »
Item 7Approval of Budget Amendment #13-212 and Resolution in the amount of $66,841.00 to record unanticipated revenue from the State of Florida, Division of Emergency Management, FY 2013 Emergency Management Performance Grant (EMPG) to be used for the operation of the Emergency Management Program. Funding Source: 001-001-331212 (L. Mock)
Item 8
Approval of Budget Amendment #13-213 and Resolution in the amount of $105,806.00 to record unanticipated revenue from the State of Florida, Division of Emergency Management, FY 13/14 Emergency Preparedness and Assistance Grant (EMPA) to be used for the operation of the Emergency Management Program. Funding Source: 001-001-331209 (L. Mock)
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Item 9 - Approval of Budget Transfer #13-214 in the amount of $18,976.52 to reallocate funds into the General Fund Reserve for Contingency account. Budget Transfer #13-171 was approved by the Board on 8/13/13 to allocate funds to cover salaries and benefits in the EMPA Grant's budget while awaiting the signed agreement for FY 13/14 from the State of Florida. This transfer is contingent upon the approval of Budget Amendment #13-213 and Resolution. The 8/5/13 BFHS Committee Report and 8/13/13 BCC Agenda are attached. Funding Sources: 001-2102E-Various (L. Mock)
Item 9
Approval of Budget Transfer #13-214 in the amount of $18,976.52 to reallocate funds into the General Fund Reserve for Contingency account. Budget Transfer #13-171 was approved by the Board on 8/13/13 to allocate funds to cover salaries and benefits in the EMPA Grant's budget while awaiting the signed agreement for FY 13/14 from the State of Florida. This transfer is contingent upon the approval of Budget Amendment #13-213 and Resolution. The 8/5/13 BFHS Committee Report and 8/13/13 BCC Agenda are attached. Funding Sources: 001-2102E-Various (L. Mock)»
Item 10 - Approval of Agreement with the City of Jacksonville, Management and Control of Property and Equipment Acquired with Federal Grant Funds related to the Code Red warning service. This Agreement memorializes the duties and obligations of recipients with respect to grant funded goods, material, and equipment. The Agreement term is 5/1/13 to 7/31/13, is valued at $6,000.00 and managed by the City of Jacksonville. (L. Mock)
Item 10
Approval of Agreement with the City of Jacksonville, Management and Control of Property and Equipment Acquired with Federal Grant Funds related to the Code Red warning service. This Agreement memorializes the duties and obligations of recipients with respect to grant funded goods, material, and equipment. The Agreement term is 5/1/13 to 7/31/13, is valued at $6,000.00 and managed by the City of Jacksonville. (L. Mock)»
Item 11 - Approval of First Amendment to Agreement/Contract No. 11/12-52, Code Red Services Agreement for Region 3-UASI Grant, dated 6/12/12 with Emergency Communications Network, LLC, pending review, receipt of original Agreement 11/12-52 dated 6/12/12 by the BCC, and written advance payment justification. This agreement will allow the continuance of the Code Red emergency notification service for Clay County. The Agreement term is 8/1/13 to 6/30/14, in the amount of $23,100.00. Approval of advance payment and sole source is also required as justified in the attached documentation. Funding Source: 001-2102F-531000 (L. Mock)
Item 11
Approval of First Amendment to Agreement/Contract No. 11/12-52, Code Red Services Agreement for Region 3-UASI Grant, dated 6/12/12 with Emergency Communications Network, LLC, pending review, receipt of original Agreement 11/12-52 dated 6/12/12 by the BCC, and written advance payment justification. This agreement will allow the continuance of the Code Red emergency notification service for Clay County. The Agreement term is 8/1/13 to 6/30/14, in the amount of $23,100.00. Approval of advance payment and sole source is also required as justified in the attached documentation. Funding Source: 001-2102F-531000 (L. Mock)»
Item 12 - Request for approval of Fee Agreement with Constangy, Brooks & Smith, LLP, for labor and employment law consulting services. (M. Scruby)
Item 12
Request for approval of Fee Agreement with Constangy, Brooks & Smith, LLP, for labor and employment law consulting services. (M. Scruby)»
Item 13 - Approval of Proposals of Settlement received from defendants pertaining to Clay County v. Marks Gray, P.A., et al., Duval County Circuit Court Case No. 2013-4124-CA. (M. Scruby)
Item 13
Approval of Proposals of Settlement received from defendants pertaining to Clay County v. Marks Gray, P.A., et al., Duval County Circuit Court Case No. 2013-4124-CA. (M. Scruby)»
Item 14 - Approval of Engagement Letter Agreement with Foley & Lardner, LLP to represent the Clay County Board of County Commissioners regarding the Big League Dreams Project. (M. Scruby)
Item 14
Approval of Engagement Letter Agreement with Foley & Lardner, LLP to represent the Clay County Board of County Commissioners regarding the Big League Dreams Project. (M. Scruby)»
Item 15 - Approval of amendment #1 to Agreement/Contract No. 12/13-111, Cisco Hardware Maintenance, with Network Hardware Resale, LLC d/b/a Network Hardware Services, LLC. This amendment allows for the inclusion of the Netsure Master Service Agreement General Terms and Conditions. The Agreement price remains at $46,197.50; and the term of the Agreement remains at 1 year. Funding Source: 001-0107-546100 (T. Nagle)
Item 15
Approval of amendment #1 to Agreement/Contract No. 12/13-111, Cisco Hardware Maintenance, with Network Hardware Resale, LLC d/b/a Network Hardware Services, LLC. This amendment allows for the inclusion of the Netsure Master Service Agreement General Terms and Conditions. The Agreement price remains at $46,197.50; and the term of the Agreement remains at 1 year. Funding Source: 001-0107-546100 (T. Nagle)»
Item 16 - Approval of Agreement with IDATIX Corporation, for iSynergy Support and Maintenance. This Agreement provides support and maintenance services for the iSynergy software. The total Agreement price is $63,600.00 and requires advance payment for the maintenance portion of $21,100.00. The Agreement is for a term of 12 months. Advance payment documentation is attached. This contract is a result of Bid No. 12/13-31. Funding Sources: 001-0107-546110 & 552700 (T. Nagle)
Item 16
Approval of Agreement with IDATIX Corporation, for iSynergy Support and Maintenance. This Agreement provides support and maintenance services for the iSynergy software. The total Agreement price is $63,600.00 and requires advance payment for the maintenance portion of $21,100.00. The Agreement is for a term of 12 months. Advance payment documentation is attached. This contract is a result of Bid No. 12/13-31. Funding Sources: 001-0107-546110 & 552700 (T. Nagle)»
Items 17 - 20 » - Item 17 Approval, pending review, of Continuing Services Agreement for Transportation Engineering Services with Eisman & Russo Consulting Engineers. This Agreement is in reference to RFQ #12/13-17 approved by the BCC July 9, 2013; and will provide twenty-four months of continuing engineering services for transportation related matters. The Agreement term is for a twenty-four month period following Agreement execution. Costs will be determined based upon the fee schedule included in the contract and subsequent Work Order(s) issued by the County Manager. (J. Beck) Item 18 Approval, pending review, of Continuing Services Agreement for Drainage Engineering Services with Edwards Engineers, Inc. This Agreement is in reference to RFQ #12/13-18 approved by the BCC July 9, 2013. The Agreement term is for a twenty-four month period following Agreement execution. Costs will be determined based upon the fee schedule included in the contract and subsequent Work Order(s) issued by the County Manager. (J. Beck) Item 19 Approval, pending review, of Continuing Services Agreement for Drainage Engineering Services with Eisman & Russo Consulting Engineers, Inc. This Agreement is in reference to RFQ #12/13-18 approved by the BCC July 9, 2013. The Agreement term is for a twenty-four month period following Agreement execution. Costs will be determined based upon the fee schedule included in the contract and subsequent Work Order(s) issued by the County Manager. (J. Beck) Item 20 Approval, pending review, Continuing Services Agreement for Construction Engineering and Inspection Services with Eisman & Russo Consulting Engineers, Inc. This Agreement is in reference to RFQ #12/13-16 approved by the BCC July 9, 2013. The Agreement term is for a twenty-four month period following Agreement execution. Costs will be determined based upon the fee schedule included in the contract and subsequent Work Order(s) issued by the County Manager. (J. Beck)
Items 17 - 20 »
Item 17Approval, pending review, of Continuing Services Agreement for Transportation Engineering Services with Eisman & Russo Consulting Engineers. This Agreement is in reference to RFQ #12/13-17 approved by the BCC July 9, 2013; and will provide twenty-four months of continuing engineering services for transportation related matters. The Agreement term is for a twenty-four month period following Agreement execution. Costs will be determined based upon the fee schedule included in the contract and subsequent Work Order(s) issued by the County Manager. (J. Beck)
Item 18
Approval, pending review, of Continuing Services Agreement for Drainage Engineering Services with Edwards Engineers, Inc. This Agreement is in reference to RFQ #12/13-18 approved by the BCC July 9, 2013. The Agreement term is for a twenty-four month period following Agreement execution. Costs will be determined based upon the fee schedule included in the contract and subsequent Work Order(s) issued by the County Manager. (J. Beck)
Item 19
Approval, pending review, of Continuing Services Agreement for Drainage Engineering Services with Eisman & Russo Consulting Engineers, Inc. This Agreement is in reference to RFQ #12/13-18 approved by the BCC July 9, 2013. The Agreement term is for a twenty-four month period following Agreement execution. Costs will be determined based upon the fee schedule included in the contract and subsequent Work Order(s) issued by the County Manager. (J. Beck)
Item 20
Approval, pending review, Continuing Services Agreement for Construction Engineering and Inspection Services with Eisman & Russo Consulting Engineers, Inc. This Agreement is in reference to RFQ #12/13-16 approved by the BCC July 9, 2013. The Agreement term is for a twenty-four month period following Agreement execution. Costs will be determined based upon the fee schedule included in the contract and subsequent Work Order(s) issued by the County Manager. (J. Beck)
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Item 21 - Approval to post notice of intent and to award Bid No. 12/13-29, Drs Lake Drive Culvert Extension and Bike Path Repair, to BNC, Inc., and approval of the accompanying Agreement in the lump sum amount of $90,500.00. The approval will be effective after the 72 hour bid protest period has expired assuming no protests are received. Submittals are available for review in the Purchasing Division. The construction contract term will be for a period of 45 days. Funding Source: 101-3701-5461000 (J. Beck)
Item 21
Approval to post notice of intent and to award Bid No. 12/13-29, Drs Lake Drive Culvert Extension and Bike Path Repair, to BNC, Inc., and approval of the accompanying Agreement in the lump sum amount of $90,500.00. The approval will be effective after the 72 hour bid protest period has expired assuming no protests are received. Submittals are available for review in the Purchasing Division. The construction contract term will be for a period of 45 days. Funding Source: 101-3701-5461000 (J. Beck)»
Item 22 - Approval to post notice of intent and to award Bid No. 12/13-22, Household Hazardous Waste (HHW) Management Services, to Care Environmental Corp. at unit prices as bid to be utilized as needed. Approval will be effective after 72 hour bid protest period has expired, assuming no protests are received. Submittals are available for review in the Purchasing Division. Funding Source: 401-3802-534600 (K. Thomas)
Item 22
Approval to post notice of intent and to award Bid No. 12/13-22, Household Hazardous Waste (HHW) Management Services, to Care Environmental Corp. at unit prices as bid to be utilized as needed. Approval will be effective after 72 hour bid protest period has expired, assuming no protests are received. Submittals are available for review in the Purchasing Division. Funding Source: 401-3802-534600 (K. Thomas)»
Items 23 & 26 » - Item 23 Approval to continue to move forward with preparing and submitting a Florida Recreational Development Assistance Program (FRDAP) Grant application for the following projects: A. Baseball field and drainage improvements at Moody Ave. Park B. Development of the FIAA Sports Complex adjcent to Thunderbold Elementary School (K. Thomas) Item 26 Approval of request from Fleming Island Athletic Association for CIP Matching Funds in the amount of $58,000 and Discretionary Funds in the amount of $30,000. Funds will be utilized for the development of multi-purpose fields, restrooms, etc. on property adjacent to Thunderbolt Elementary School. (K. Thomas)
Items 23 & 26 »
Item 23Approval to continue to move forward with preparing and submitting a Florida Recreational Development Assistance Program (FRDAP) Grant application for the following projects: A. Baseball field and drainage improvements at Moody Ave. Park B. Development of the FIAA Sports Complex adjcent to Thunderbold Elementary School (K. Thomas)
Item 26
Approval of request from Fleming Island Athletic Association for CIP Matching Funds in the amount of $58,000 and Discretionary Funds in the amount of $30,000. Funds will be utilized for the development of multi-purpose fields, restrooms, etc. on property adjacent to Thunderbolt Elementary School. (K. Thomas)
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Items 24 & 25 » - Item 24 Approval to post notice of intent and to award Bid No. 12/13-28, Landfill Maintenance, to Erosion Control Seeding & Mulching, Inc. at unit prices as bid to be utilized as needed. Approval will be effective after 72 hour bid protest period has expired, assuming no protests are received. Submittals are available for review in the Purchasing Division. Funding Source: 401-3802-534600 (K. Thomas) Item 25 Approval of purchase as a sole source, two McQuay Screw Compressors for the chillers located at the Courthouse in the amount of $57,860.00 from Brooks Air Systems. Sole source justification attached. Funding Source: 106-1000-546100 (K. Thomas)
Items 24 & 25 »
Item 24Approval to post notice of intent and to award Bid No. 12/13-28, Landfill Maintenance, to Erosion Control Seeding & Mulching, Inc. at unit prices as bid to be utilized as needed. Approval will be effective after 72 hour bid protest period has expired, assuming no protests are received. Submittals are available for review in the Purchasing Division. Funding Source: 401-3802-534600 (K. Thomas)
Item 25
Approval of purchase as a sole source, two McQuay Screw Compressors for the chillers located at the Courthouse in the amount of $57,860.00 from Brooks Air Systems. Sole source justification attached. Funding Source: 106-1000-546100 (K. Thomas)
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Item 27 - Approval of the opening of application cycle for the Repetitive and Severe Repetitive Flood Loss Mitigation Program. (L. Mock)
Item 27
Approval of the opening of application cycle for the Repetitive and Severe Repetitive Flood Loss Mitigation Program. (L. Mock)»
Item 28 - Approval of FY 2013 Assistance to Firefighters Grant Program (AFG), Staffing for Adequate Fire and Emergency Response (SAFER), Hiring Activity. (L. Mock).
Adjourn.
Item 28
Approval of FY 2013 Assistance to Firefighters Grant Program (AFG), Staffing for Adequate Fire and Emergency Response (SAFER), Hiring Activity. (L. Mock).Adjourn.
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