September 16, 2013 BFHS Committee Agenda
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Item 24 - Verification of Contribution of funds to Vestcor. Funding is provided by the Housing Finance Authority of Clay County. (H. Parrish)
Item 24
Verification of Contribution of funds to Vestcor. Funding is provided by the Housing Finance Authority of Clay County. (H. Parrish)»
Item 1 - Approval of insurance option recommendations presented by Public Risk Insurance Agency, the County’s agent of record. Funding Sources: 001-0105-545000 & 524000 (D. Moore)
Item 1
Approval of insurance option recommendations presented by Public Risk Insurance Agency, the County’s agent of record. Funding Sources: 001-0105-545000 & 524000 (D. Moore)»
Item 2 - Approval of fee contracts with Value Adjustment Board Special Magistrates and Value Adjustment Board Attorney. (F. Moss)
Item 2
Approval of fee contracts with Value Adjustment Board Special Magistrates and Value Adjustment Board Attorney. (F. Moss)»
Item 3 - Approval of a waiver of Purchasing Policy for the purchase of cited EMS supplies and medications, or their available substitutes, through April 1, 2014. This waiver will allow staff to more expeditiously procure supplies and medications as futher described in the attached memorandum. (L. Mock)
Item 3
Approval of a waiver of Purchasing Policy for the purchase of cited EMS supplies and medications, or their available substitutes, through April 1, 2014. This waiver will allow staff to more expeditiously procure supplies and medications as futher described in the attached memorandum. (L. Mock)»
Items 4 & 5 » - Item 4 Approval of Sirsi/Dynex Integrated Library Automation System Maintenance Agreement in the amount of $24,577.48, pending staff review. Additional approval is requested for sole source and advance payment (justification documentation attached). The term of the Agreement is October 1, 2013 to September 30, 2014. Funding Sources: 001-3301 & 3302-546100 (P. Coffman) 5. Approval of the State Aid to Libraries Grant Program Agreement, pending staff review. The term of the Agreement is for FY 13/14. The grant amount is to be determined by Legislative action, calculated in accordance with Chapter 257, Florida Statutes, a Approval of the State Aid to Libraries Grant Program Agreement, pending staff review. The term of the Agreement is for FY 13/14. The grant amount is to be determined by Legislative action, calculated in accordance with Chapter 257, Florida Statutes, and guidelines for the State Aid to Libraries Grant Program. (P. Coffman)
Items 4 & 5 »
Item 4Approval of Sirsi/Dynex Integrated Library Automation System Maintenance Agreement in the amount of $24,577.48, pending staff review. Additional approval is requested for sole source and advance payment (justification documentation attached). The term of the Agreement is October 1, 2013 to September 30, 2014. Funding Sources: 001-3301 & 3302-546100 (P. Coffman)
5. Approval of the State Aid to Libraries Grant Program Agreement, pending staff review. The term of the Agreement is for FY 13/14. The grant amount is to be determined by Legislative action, calculated in accordance with Chapter 257, Florida Statutes, a
Approval of the State Aid to Libraries Grant Program Agreement, pending staff review. The term of the Agreement is for FY 13/14. The grant amount is to be determined by Legislative action, calculated in accordance with Chapter 257, Florida Statutes, and guidelines for the State Aid to Libraries Grant Program. (P. Coffman)
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Items 6 - 9 » - Item 6 Approval of Landfill Maintenance Agreement with Erosion Control Seeding and Mulching, Inc., pending staff review. The term of the Agreement is October 1, 2013 to September 30, 2016. All work will be paid as needed at the unit prices outlined in Exhibit A of the contract. This contract is a result of Bid #12/13-28 (Landfill Maintenance). Funding Source: 401-3802-534600 (A. Altman) 7. Approval of the Household Hazardous Waste Collection Agreement with Care Environmental Corporation, pending staff review. The term of the Agreement is for a period of three years. All work will be paid as needed at the unit prices outlined in Exhibit Approval of the Household Hazardous Waste Collection Agreement with Care Environmental Corporation, pending staff review. The term of the Agreement is for a period of three years. All work will be paid as needed at the unit prices outlined in Exhibit A of the contract. This contract is a result of Bid #12/13-22, Household Hazardous Waste Management Services. Funding Source: 401-3802-534600 (A. Altman) 8. Approval to post notice of intent and to award Bid No. 12/13-35, Roll Off Container Services, to Advanced Disposal Services Jacksonville, LLC. Additional approval of the accompanying Agreement with Advanced Disposal Services Jacksonville, LLC, pending Approval to post notice of intent and to award Bid No. 12/13-35, Roll Off Container Services, to Advanced Disposal Services Jacksonville, LLC. Additional approval of the accompanying Agreement with Advanced Disposal Services Jacksonville, LLC, pending staff review, at the unit price rates listed in Exhibit A of the agreement. The approval will be effective after the 72 hour bid protest period has expired, assuming no protests are received. Submittals are available for review in the Purchasing Division. The term of the Agreement is October 1, 2013 to September 30, 2016. Funding Source: 401-3802-534600 (A. Altman) 9. Approval to post notice of intent and to award Bid No. 12/13-36, Parkwood Cross Drain Replacement, to the lowest resonsive and responsible bidder Hager Construction Company in the amount of $104,750.00. Additional approval of the accompanying Agreemen Approval to post notice of intent and to award Bid No. 12/13-36, Parkwood Cross Drain Replacement, to the lowest resonsive and responsible bidder Hager Construction Company in the amount of $104,750.00. Additional approval of the accompanying Agreement, pending staff review. The approval will be effective after the 72 hour bid protest period has expired, assuming no protests are received. Submittals are available for review in the Purchasing Division. The term of the Agreement is 45 days. Funding Source: 305-6040-563000 (J. Beck)
Items 6 - 9 »
Item 6Approval of Landfill Maintenance Agreement with Erosion Control Seeding and Mulching, Inc., pending staff review. The term of the Agreement is October 1, 2013 to September 30, 2016. All work will be paid as needed at the unit prices outlined in Exhibit A of the contract. This contract is a result of Bid #12/13-28 (Landfill Maintenance). Funding Source: 401-3802-534600 (A. Altman)
7. Approval of the Household Hazardous Waste Collection Agreement with Care Environmental Corporation, pending staff review. The term of the Agreement is for a period of three years. All work will be paid as needed at the unit prices outlined in Exhibit
Approval of the Household Hazardous Waste Collection Agreement with Care Environmental Corporation, pending staff review. The term of the Agreement is for a period of three years. All work will be paid as needed at the unit prices outlined in Exhibit A of the contract. This contract is a result of Bid #12/13-22, Household Hazardous Waste Management Services. Funding Source: 401-3802-534600 (A. Altman)
8. Approval to post notice of intent and to award Bid No. 12/13-35, Roll Off Container Services, to Advanced Disposal Services Jacksonville, LLC. Additional approval of the accompanying Agreement with Advanced Disposal Services Jacksonville, LLC, pending
Approval to post notice of intent and to award Bid No. 12/13-35, Roll Off Container Services, to Advanced Disposal Services Jacksonville, LLC. Additional approval of the accompanying Agreement with Advanced Disposal Services Jacksonville, LLC, pending staff review, at the unit price rates listed in Exhibit A of the agreement. The approval will be effective after the 72 hour bid protest period has expired, assuming no protests are received. Submittals are available for review in the Purchasing Division. The term of the Agreement is October 1, 2013 to September 30, 2016. Funding Source: 401-3802-534600 (A. Altman)
9. Approval to post notice of intent and to award Bid No. 12/13-36, Parkwood Cross Drain Replacement, to the lowest resonsive and responsible bidder Hager Construction Company in the amount of $104,750.00. Additional approval of the accompanying Agreemen
Approval to post notice of intent and to award Bid No. 12/13-36, Parkwood Cross Drain Replacement, to the lowest resonsive and responsible bidder Hager Construction Company in the amount of $104,750.00. Additional approval of the accompanying Agreement, pending staff review. The approval will be effective after the 72 hour bid protest period has expired, assuming no protests are received. Submittals are available for review in the Purchasing Division. The term of the Agreement is 45 days. Funding Source: 305-6040-563000 (J. Beck)
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Item 10 - Approval of Resolution Authorizing Participation in a Regional Planning Assistance Program for FY 2013/2014 in the amount of $75,704.04. This request is contingent upon approval of the FY 13/14 Budget. Funding Source: 001-0100-554000 (S. Kopelousos)
Item 10
Approval of Resolution Authorizing Participation in a Regional Planning Assistance Program for FY 2013/2014 in the amount of $75,704.04. This request is contingent upon approval of the FY 13/14 Budget. Funding Source: 001-0100-554000 (S. Kopelousos)»
Items 11 - 13 » - 11. Approval of Adult & Dependency Drug Court 2013-14 Case Management Funding Agreement, pending approval of the FY 13/14 Budget. The term of the Agreement is October 1, 2013 to midnight September 30, 2014. The maximum obligation on the part of the C Approval of Adult & Dependency Drug Court 2013-14 Case Management Funding Agreement, pending approval of the FY 13/14 Budget. The term of the Agreement is October 1, 2013 to midnight September 30, 2014. The maximum obligation on the part of the County to reimburse Clay Behavioral for Staffing Expenses shall not exceed $53,000.00 in total. Funding Source: 134-1067-531000 (K. Thomas) 12. Approval of Adult Drug Court 2013-14 Funding Agreement, pending approval of the FY 13/14 Budget. The term of the Agreement is October 1, 2013 to midnight September 30, 2014. The maximum obligation on the part of the County to pay Clay Behavioral for Approval of Adult Drug Court 2013-14 Funding Agreement, pending approval of the FY 13/14 Budget. The term of the Agreement is October 1, 2013 to midnight September 30, 2014. The maximum obligation on the part of the County to pay Clay Behavioral for services and eligible expenses shall not exceed $160,215.36 in total. Funding Source: 134-1067-531000 (K. Thomas) 13. Approval of Dependency Drug Court 2013-14 Funding Agreement, pending approval of the FY 13/14 Budget. The term of the Agreement is October 1, 2013 to midnight September 30, 2014. The maximum obligation on the part of the County to pay Clay Behavioral Approval of Dependency Drug Court 2013-14 Funding Agreement, pending approval of the FY 13/14 Budget. The term of the Agreement is October 1, 2013 to midnight September 30, 2014. The maximum obligation on the part of the County to pay Clay Behavioral for services and eligible expenses shall not exceed $81,092.86 in total. Funding Source: 134-1067-531000 (K. Thomas)
Items 11 - 13 »
11. Approval of Adult & Dependency Drug Court 2013-14 Case Management Funding Agreement, pending approval of the FY 13/14 Budget. The term of the Agreement is October 1, 2013 to midnight September 30, 2014. The maximum obligation on the part of the CApproval of Adult & Dependency Drug Court 2013-14 Case Management Funding Agreement, pending approval of the FY 13/14 Budget. The term of the Agreement is October 1, 2013 to midnight September 30, 2014. The maximum obligation on the part of the County to reimburse Clay Behavioral for Staffing Expenses shall not exceed $53,000.00 in total. Funding Source: 134-1067-531000 (K. Thomas)
12. Approval of Adult Drug Court 2013-14 Funding Agreement, pending approval of the FY 13/14 Budget. The term of the Agreement is October 1, 2013 to midnight September 30, 2014. The maximum obligation on the part of the County to pay Clay Behavioral for
Approval of Adult Drug Court 2013-14 Funding Agreement, pending approval of the FY 13/14 Budget. The term of the Agreement is October 1, 2013 to midnight September 30, 2014. The maximum obligation on the part of the County to pay Clay Behavioral for services and eligible expenses shall not exceed $160,215.36 in total. Funding Source: 134-1067-531000 (K. Thomas)
13. Approval of Dependency Drug Court 2013-14 Funding Agreement, pending approval of the FY 13/14 Budget. The term of the Agreement is October 1, 2013 to midnight September 30, 2014. The maximum obligation on the part of the County to pay Clay Behavioral
Approval of Dependency Drug Court 2013-14 Funding Agreement, pending approval of the FY 13/14 Budget. The term of the Agreement is October 1, 2013 to midnight September 30, 2014. The maximum obligation on the part of the County to pay Clay Behavioral for services and eligible expenses shall not exceed $81,092.86 in total. Funding Source: 134-1067-531000 (K. Thomas)
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Item 14 - Approval of The Crossings at Fleming Island CDD Lease Agreement, pending staff review. The term of the Agreement is October 1, 2013 to September 30, 2016. The Lessee pays $1.00 per year to the Lessor. (K. Thomas)
Item 14
Approval of The Crossings at Fleming Island CDD Lease Agreement, pending staff review. The term of the Agreement is October 1, 2013 to September 30, 2016. The Lessee pays $1.00 per year to the Lessor. (K. Thomas)»
Items 15 & 16 » - 15. Approval of Clay County Health Department Fiscal Year 2013-14 Funding Agreement, pending approval of the FY 13/14 Budget and staff review. The term of the Agreement is October 1, 2013 through September 30, 2014. The County’s direct contribution Approval of Clay County Health Department Fiscal Year 2013-14 Funding Agreement, pending approval of the FY 13/14 Budget and staff review. The term of the Agreement is October 1, 2013 through September 30, 2014. The County’s direct contribution is not to exceed $851,697.00. Funding Source: 001-0108-549100 (K. Thomas) 16. Approval of Clay County Council on Aging Fiscal Year 2013-14 Funding Agreement in the amount of $651,600.00, pending approval of the FY 13/14 Budget and staff review. The term is October 1, 2013 through September 30, 2014. Funding Source: 001-1908-58 Approval of Clay County Council on Aging Fiscal Year 2013-14 Funding Agreement in the amount of $651,600.00, pending approval of the FY 13/14 Budget and staff review. The term is October 1, 2013 through September 30, 2014. Funding Source: 001-1908-582100 (K. Thomas)
Items 15 & 16 »
15. Approval of Clay County Health Department Fiscal Year 2013-14 Funding Agreement, pending approval of the FY 13/14 Budget and staff review. The term of the Agreement is October 1, 2013 through September 30, 2014. The County’s direct contributionApproval of Clay County Health Department Fiscal Year 2013-14 Funding Agreement, pending approval of the FY 13/14 Budget and staff review. The term of the Agreement is October 1, 2013 through September 30, 2014. The County’s direct contribution is not to exceed $851,697.00. Funding Source: 001-0108-549100 (K. Thomas)
16. Approval of Clay County Council on Aging Fiscal Year 2013-14 Funding Agreement in the amount of $651,600.00, pending approval of the FY 13/14 Budget and staff review. The term is October 1, 2013 through September 30, 2014. Funding Source: 001-1908-58
Approval of Clay County Council on Aging Fiscal Year 2013-14 Funding Agreement in the amount of $651,600.00, pending approval of the FY 13/14 Budget and staff review. The term is October 1, 2013 through September 30, 2014. Funding Source: 001-1908-582100 (K. Thomas)
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Item 17 - Approval of Residence Agreement with Clay County Deputy for security at Black Creek Ravines Conservation Area. The term of the Agreement is established as a month to month Agreement. There are no revenues or expenditures anticipated as the Agreement provides for all utilities to be paid for by the resident. (K. Thomas)
Item 17
Approval of Residence Agreement with Clay County Deputy for security at Black Creek Ravines Conservation Area. The term of the Agreement is established as a month to month Agreement. There are no revenues or expenditures anticipated as the Agreement provides for all utilities to be paid for by the resident. (K. Thomas)»
Item 18 - Approval of Florida Recreation Development Assistant Program (FRDAP) Grant Application Packages for the following projects: A) Moody Ave. Park B) Fleming Island Athletic Association Sports Complex The Application deadline is Sept. 30, 2013. (K. Thomas)
Item 18
Approval of Florida Recreation Development Assistant Program (FRDAP) Grant Application Packages for the following projects: A) Moody Ave. Park B) Fleming Island Athletic Association Sports Complex The Application deadline is Sept. 30, 2013. (K. Thomas)»
Item 19 - Approval to post notice of intent and to award Bid No. 12/13-37, Elevator Repair, Inspection, and Maintenance to Mowrey Elevator Company of FL, Inc. in the amount of $16,160.00. Approval will be effective after 72 hour bid protest period has expired, assuming no protests are received. Submittals are available for review in the Purchasing Division. Funding Sources: 001-1202-546100, 001-2103-546100 & 401-3802-546100 (H. Parrish)
Item 19
Approval to post notice of intent and to award Bid No. 12/13-37, Elevator Repair, Inspection, and Maintenance to Mowrey Elevator Company of FL, Inc. in the amount of $16,160.00. Approval will be effective after 72 hour bid protest period has expired, assuming no protests are received. Submittals are available for review in the Purchasing Division. Funding Sources: 001-1202-546100, 001-2103-546100 & 401-3802-546100 (H. Parrish)»
Item 20 - Approval, pending staff review, of the Council on Aging Lease Agreement for 125 Commercial Circle, Keystone Heights; 3916 Section Street, Middleburg; and, 414 Stowe Avenue, Orange Park. The term of the Agreement is from October 1, 2013 through September 30, 2014. The Lessee shall pay the Lessor $1.00 each as rent for the premises. (H. Parrish)
Item 20
Approval, pending staff review, of the Council on Aging Lease Agreement for 125 Commercial Circle, Keystone Heights; 3916 Section Street, Middleburg; and, 414 Stowe Avenue, Orange Park. The term of the Agreement is from October 1, 2013 through September 30, 2014. The Lessee shall pay the Lessor $1.00 each as rent for the premises. (H. Parrish)»
Items 21 & 22 » - Item 21 Approval of the Quigley House, Inc. Lease Agreement for certain property located on the Clay County Fairgrounds with an address of 2471 State Road 16 West, Green Cove Springs, FL. 32043, pending staff review. The term of the Agreement is from October 1, 2013 through September 30, 2014. The Lessee shall pay the Lessor $1.00 as rent for the premises. (H. Parrish) 22. Approval of the Answers Resource Facility, Inc. Lease Agreement for certain property located at 115 Commercial Circle, Keystone Heights, pending staff review. The term of the Agreement is from October 1, 2013 through September 30, 2014. The Lessee sh Approval of the Answers Resource Facility, Inc. Lease Agreement for certain property located at 115 Commercial Circle, Keystone Heights, pending staff review. The term of the Agreement is from October 1, 2013 through September 30, 2014. The Lessee shall pay the Lessor $700.00 per month as rent for the premises. (H. Parrish)
Items 21 & 22 »
Item 21Approval of the Quigley House, Inc. Lease Agreement for certain property located on the Clay County Fairgrounds with an address of 2471 State Road 16 West, Green Cove Springs, FL. 32043, pending staff review. The term of the Agreement is from October 1, 2013 through September 30, 2014. The Lessee shall pay the Lessor $1.00 as rent for the premises. (H. Parrish)
22. Approval of the Answers Resource Facility, Inc. Lease Agreement for certain property located at 115 Commercial Circle, Keystone Heights, pending staff review. The term of the Agreement is from October 1, 2013 through September 30, 2014. The Lessee sh
Approval of the Answers Resource Facility, Inc. Lease Agreement for certain property located at 115 Commercial Circle, Keystone Heights, pending staff review. The term of the Agreement is from October 1, 2013 through September 30, 2014. The Lessee shall pay the Lessor $700.00 per month as rent for the premises. (H. Parrish)
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Item 23 - Approval of the Middleburg Civic Association Lease Agreement, pending staff review. The term of the Agreement is from October 1, 2013 through September 30, 2014. The Lessee shall pay the Lessor $1.00 as rent for the premises. (H. Parrish)
Item 23
Approval of the Middleburg Civic Association Lease Agreement, pending staff review. The term of the Agreement is from October 1, 2013 through September 30, 2014. The Lessee shall pay the Lessor $1.00 as rent for the premises. (H. Parrish)»
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