September 30, 2013 BFHS Committee Agenda
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Items 1 - 5 » - Item 1 Approval of Budget Transfer #13-259 in the amount of $80,000.00 to allocate funds in the Clay County Sheriff's Office (CCSO) Detention Divison's budget due to a significant unanticipated spike in inmate medical bills. This transfer is within the same cost center. Funding Source: 102-4106-516000 (E. Gann) 2. Approval of Budget Transfer #13-260 in the amount of $7,694.00 to allocate funds from the Commission's budget into the (1) Supervisor of Election's and (2) Clerk of Court's budget to cover health insurance costs through the end of the fiscal year. Thi Approval of Budget Transfer #13-260 in the amount of $7,694.00 to allocate funds from the Commission's budget into the (1) Supervisor of Election's and (2) Clerk of Court's budget to cover health insurance costs through the end of the fiscal year. This transfer is possible due to savings resulting from a change in enrollment. It is between cost centers, within the same fund. Funding Source: 001-0100-523000 (K. Zebraski) 3. Approval to post notice of intent and to award RFP No. 12/13-25, Auction Services – Internet Surplus Sales, to GovDeals, Inc. Staff’s evaluations of the submittals are attached hereto for consideration. The purpose of this RFP is to contra Approval to post notice of intent and to award RFP No. 12/13-25, Auction Services – Internet Surplus Sales, to GovDeals, Inc. Staff’s evaluations of the submittals are attached hereto for consideration. The purpose of this RFP is to contract for internet auction services. Submittals are available for review in the Purchasing Division. Funding for the services will be by proceeds. (D. Moore) 4. Approval to post notice of intent and to award Bid No. 12/13-38, Fire and Security Alarm Services to Village Key and Alarm, Inc. in the amount of $10,203.00. Approval will be effective after 72 hour bid protest period has expired, assuming no protests Approval to post notice of intent and to award Bid No. 12/13-38, Fire and Security Alarm Services to Village Key and Alarm, Inc. in the amount of $10,203.00. Approval will be effective after 72 hour bid protest period has expired, assuming no protests are received. Submittals are available for review in the Purchasing Division. Funding Sources: Various (J. Harsey) 5. Approval of Agreement with Bill Williams Air Conditioning & Heating, Inc., pending staff review, to install an air purification system at the Clay County Courthouse. This Agreement is for a term of 90 days, at a cost of $49,500.00. Funding Source: Approval of Agreement with Bill Williams Air Conditioning & Heating, Inc., pending staff review, to install an air purification system at the Clay County Courthouse. This Agreement is for a term of 90 days, at a cost of $49,500.00. Funding Source: 106-1000-546100 (J. Harsey)
Items 1 - 5 »
Item 1 Approval of Budget Transfer #13-259 in the amount of $80,000.00 to allocate funds in the Clay County Sheriff's Office (CCSO) Detention Divison's budget due to a significant unanticipated spike in inmate medical bills. This transfer is within the same cost center. Funding Source: 102-4106-516000 (E. Gann)
2. Approval of Budget Transfer #13-260 in the amount of $7,694.00 to allocate funds from the Commission's budget into the (1) Supervisor of Election's and (2) Clerk of Court's budget to cover health insurance costs through the end of the fiscal year. Thi
Approval of Budget Transfer #13-260 in the amount of $7,694.00 to allocate funds from the Commission's budget into the (1) Supervisor of Election's and (2) Clerk of Court's budget to cover health insurance costs through the end of the fiscal year. This transfer is possible due to savings resulting from a change in enrollment. It is between cost centers, within the same fund. Funding Source: 001-0100-523000 (K. Zebraski)
3. Approval to post notice of intent and to award RFP No. 12/13-25, Auction Services – Internet Surplus Sales, to GovDeals, Inc. Staff’s evaluations of the submittals are attached hereto for consideration. The purpose of this RFP is to contra
Approval to post notice of intent and to award RFP No. 12/13-25, Auction Services – Internet Surplus Sales, to GovDeals, Inc. Staff’s evaluations of the submittals are attached hereto for consideration. The purpose of this RFP is to contract for internet auction services. Submittals are available for review in the Purchasing Division. Funding for the services will be by proceeds. (D. Moore)
4. Approval to post notice of intent and to award Bid No. 12/13-38, Fire and Security Alarm Services to Village Key and Alarm, Inc. in the amount of $10,203.00. Approval will be effective after 72 hour bid protest period has expired, assuming no protests
Approval to post notice of intent and to award Bid No. 12/13-38, Fire and Security Alarm Services to Village Key and Alarm, Inc. in the amount of $10,203.00. Approval will be effective after 72 hour bid protest period has expired, assuming no protests are received. Submittals are available for review in the Purchasing Division. Funding Sources: Various (J. Harsey)
5. Approval of Agreement with Bill Williams Air Conditioning & Heating, Inc., pending staff review, to install an air purification system at the Clay County Courthouse. This Agreement is for a term of 90 days, at a cost of $49,500.00. Funding Source:
Approval of Agreement with Bill Williams Air Conditioning & Heating, Inc., pending staff review, to install an air purification system at the Clay County Courthouse. This Agreement is for a term of 90 days, at a cost of $49,500.00. Funding Source: 106-1000-546100 (J. Harsey)
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Item 6 - Approval of an Interlocal Agreement between Clay County and the City of Jacksonville (COJ) for Automatic and Mutual Aid through its respective Fire and Rescue Departments. (L. Mock)
Item 6
Approval of an Interlocal Agreement between Clay County and the City of Jacksonville (COJ) for Automatic and Mutual Aid through its respective Fire and Rescue Departments. (L. Mock)
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Items 7 - 9 » - Item 7 Approval of the Experience Works Host Agency Agreement with Experience Works. An expiration date has not been established; however either party may terminate the Agreement at any time, for any reason upon notification to the other party. No funding source is required. Staff review has been completed and all comments/corrections have been incorporated into the Agreement. Attention is directed however to Paragraph B.8 and B.10 of the Agreement regarding potential responsibilities. (A. Altman) 8. Approval of First Renewal to Bid No. 10/11-29, Equipment Rental Pricing Agreement, to Ring Power Corporation and Neff Rental, LLC. This renewal effectively extends the bid with no increase in cost for a one year period. Funding Source: 101-3701-544000 Approval of First Renewal to Bid No. 10/11-29, Equipment Rental Pricing Agreement, to Ring Power Corporation and Neff Rental, LLC. This renewal effectively extends the bid with no increase in cost for a one year period. Funding Source: 101-3701-544000 (J. Beck) 9. Approval of the Florida Department of Agriculture & Consumer Services (FDACS) Agreement for mosquito control. This Agreement is for the term of October 1, 2013 – September 30, 2014, in the amount of $29,456.17, payable in quarterly installme Approval of the Florida Department of Agriculture & Consumer Services (FDACS) Agreement for mosquito control. This Agreement is for the term of October 1, 2013 – September 30, 2014, in the amount of $29,456.17, payable in quarterly installments. Staff review has been completed and all comments/corrections have been incorporated into the Agreement. (J. Beck)
Items 7 - 9 »
Item 7 Approval of the Experience Works Host Agency Agreement with Experience Works. An expiration date has not been established; however either party may terminate the Agreement at any time, for any reason upon notification to the other party. No funding source is required. Staff review has been completed and all comments/corrections have been incorporated into the Agreement. Attention is directed however to Paragraph B.8 and B.10 of the Agreement regarding potential responsibilities. (A. Altman)
8. Approval of First Renewal to Bid No. 10/11-29, Equipment Rental Pricing Agreement, to Ring Power Corporation and Neff Rental, LLC. This renewal effectively extends the bid with no increase in cost for a one year period. Funding Source: 101-3701-544000
Approval of First Renewal to Bid No. 10/11-29, Equipment Rental Pricing Agreement, to Ring Power Corporation and Neff Rental, LLC. This renewal effectively extends the bid with no increase in cost for a one year period. Funding Source: 101-3701-544000 (J. Beck)
9. Approval of the Florida Department of Agriculture & Consumer Services (FDACS) Agreement for mosquito control. This Agreement is for the term of October 1, 2013 – September 30, 2014, in the amount of $29,456.17, payable in quarterly installme
Approval of the Florida Department of Agriculture & Consumer Services (FDACS) Agreement for mosquito control. This Agreement is for the term of October 1, 2013 – September 30, 2014, in the amount of $29,456.17, payable in quarterly installments. Staff review has been completed and all comments/corrections have been incorporated into the Agreement. (J. Beck)
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Item 10 - Approval, pending staff review, of Supplemental Agreement No. 3 to Agreement 11/12-39 Henley Road Construction. The cost of the work contemplated under Supplemental Agreement No. 3 is $68,031.39. Funding Source: 305-6012-563000 (J. Beck)
Item 10
Approval, pending staff review, of Supplemental Agreement No. 3 to Agreement 11/12-39 Henley Road Construction. The cost of the work contemplated under Supplemental Agreement No. 3 is $68,031.39. Funding Source: 305-6012-563000 (J. Beck)
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Items 11 - 14 » - 11. Approval, pending staff review, of continuing construction engineering and inspection Agreement with England-Thims & Miller, Inc. for construction engineering and inspection services. The Agreement is for a term of 24 months and funding sources/c Approval, pending staff review, of continuing construction engineering and inspection Agreement with England-Thims & Miller, Inc. for construction engineering and inspection services. The Agreement is for a term of 24 months and funding sources/costs will be determined at the time of specific project assignment(s) via work orders issued by the County Manager. (J. Beck) 12. Approval, pending staff review, of continuing transportation services Agreement with England-Thims & Miller, Inc. This Continuing Agreement is for a term of 24 months and fundng sources/costs will be determined at the time of specific project ass Approval, pending staff review, of continuing transportation services Agreement with England-Thims & Miller, Inc. This Continuing Agreement is for a term of 24 months and fundng sources/costs will be determined at the time of specific project assignment(s) via work orders issued by the County Manager. (J. Beck) 13. Approval to renew the County’s participation in the Clay County School Board Cooperative Gasoline Bid No. 12-BA-110 Unleaded Gasoline, #2 Undyed Diesel, and Dyed Diesel in cooperation with the Town of Orange Park, and the City of Green Cove Spr Approval to renew the County’s participation in the Clay County School Board Cooperative Gasoline Bid No. 12-BA-110 Unleaded Gasoline, #2 Undyed Diesel, and Dyed Diesel in cooperation with the Town of Orange Park, and the City of Green Cove Springs. The bid was awarded to Gate Fuel Service. The renewal period is from November 19, 2013 through November 18, 2016. Funding Source: 101-3706-552032 (J. Beck) 14. Approval of Adult & Dependency Drug Court 2013-14 Case Management Funding Agreement, pending review, in the amount of $53,000.00 with Clay Behavioral Health Center, Inc. Funding Source: 134-1067-531000 (K. Thomas) Approval of Adult & Dependency Drug Court 2013-14 Case Management Funding Agreement, pending review, in the amount of $53,000.00 with Clay Behavioral Health Center, Inc. Funding Source: 134-1067-531000 (K. Thomas)
Items 11 - 14 »
11. Approval, pending staff review, of continuing construction engineering and inspection Agreement with England-Thims & Miller, Inc. for construction engineering and inspection services. The Agreement is for a term of 24 months and funding sources/c Approval, pending staff review, of continuing construction engineering and inspection Agreement with England-Thims & Miller, Inc. for construction engineering and inspection services. The Agreement is for a term of 24 months and funding sources/costs will be determined at the time of specific project assignment(s) via work orders issued by the County Manager. (J. Beck)
12. Approval, pending staff review, of continuing transportation services Agreement with England-Thims & Miller, Inc. This Continuing Agreement is for a term of 24 months and fundng sources/costs will be determined at the time of specific project ass
Approval, pending staff review, of continuing transportation services Agreement with England-Thims & Miller, Inc. This Continuing Agreement is for a term of 24 months and fundng sources/costs will be determined at the time of specific project assignment(s) via work orders issued by the County Manager. (J. Beck)
13. Approval to renew the County’s participation in the Clay County School Board Cooperative Gasoline Bid No. 12-BA-110 Unleaded Gasoline, #2 Undyed Diesel, and Dyed Diesel in cooperation with the Town of Orange Park, and the City of Green Cove Spr
Approval to renew the County’s participation in the Clay County School Board Cooperative Gasoline Bid No. 12-BA-110 Unleaded Gasoline, #2 Undyed Diesel, and Dyed Diesel in cooperation with the Town of Orange Park, and the City of Green Cove Springs. The bid was awarded to Gate Fuel Service. The renewal period is from November 19, 2013 through November 18, 2016. Funding Source: 101-3706-552032 (J. Beck)
14. Approval of Adult & Dependency Drug Court 2013-14 Case Management Funding Agreement, pending review, in the amount of $53,000.00 with Clay Behavioral Health Center, Inc. Funding Source: 134-1067-531000 (K. Thomas)
Approval of Adult & Dependency Drug Court 2013-14 Case Management Funding Agreement, pending review, in the amount of $53,000.00 with Clay Behavioral Health Center, Inc. Funding Source: 134-1067-531000 (K. Thomas)
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Item 15 - Approval of an Agreement, pending review, with Challenge Enterprises of North Florida, Inc. in the amount of $23,787.00, which is the same as FY 11/12 and 12/13. This agreement is implemented on a reimbursement basis for the distribution of commodities to qualified disadvantaged citizens of Clay County. Staff further requests continuation of Sole Source status for this vendor. Previously the Board has supported efforts to employ physically and mentally challenged citizens through the award of this contract to Challenge Enterprises. Funding Source: 001-2504-534000 (K. Thomas)
Item 15
Approval of an Agreement, pending review, with Challenge Enterprises of North Florida, Inc. in the amount of $23,787.00, which is the same as FY 11/12 and 12/13. This agreement is implemented on a reimbursement basis for the distribution of commodities to qualified disadvantaged citizens of Clay County. Staff further requests continuation of Sole Source status for this vendor. Previously the Board has supported efforts to employ physically and mentally challenged citizens through the award of this contract to Challenge Enterprises. Funding Source: 001-2504-534000 (K. Thomas)
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Item 16 - Approval of Interlocal Agreement with the Housing Finance Authority of Clay County in regarding to Vestcor the developor of Avery Trace, low-income senior housing in Clay County. (H. Parrish)
Item 16
Approval of Interlocal Agreement with the Housing Finance Authority of Clay County in regarding to Vestcor the developor of Avery Trace, low-income senior housing in Clay County. (H. Parrish)
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Item 17 - Further consideration of compliance with new Section 286.0114, Florida Statutes, Public Comment period. (M. Scruby)
Item 17
Further consideration of compliance with new Section 286.0114, Florida Statutes, Public Comment period. (M. Scruby)
