November 4, 2013 BFHS Committee Agenda
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PUBLIC COMMENTS PUBLIC COMMENTS
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Items Submitted for Approval » - ITEM(S) SUBMITTED FOR APPROVAL 1. Approval of Budget Transfer #13-289 in the total amount of $61,052.33 to allocate funds in the Public Assistant Services Division's budget to cover medicaid assistance costs not covered by State revenue in FY 12/13. $14,250.00 of the total transfer is Approval of Budget Transfer #13-289 in the total amount of $61,052.33 to allocate funds in the Public Assistant Services Division's budget to cover medicaid assistance costs not covered by State revenue in FY 12/13. $14,250.00 of the total transfer is within the same cost center and the remaining $46,802.33 is a transfer between cost centers within the same fund. Funding Sources: 001-0101-531000 & 534000 (D. Moore/K. Zebraski) 2. Approval of Budget Transfer #14-005 in the amount of $18,453.40 to allocate carryforward funds in the Building & Custodial Services Division's budget to proceed with purchase of replacement vehicle for Van #CH591 which was not completed before the Approval of Budget Transfer #14-005 in the amount of $18,453.40 to allocate carryforward funds in the Building & Custodial Services Division's budget to proceed with purchase of replacement vehicle for Van #CH591 which was not completed before the end of last fiscal year. This transfer is out of contingency in the same fund. Funding Source: 001-9900-599100 (H. Parrish) 3. Approval of Budget Transfer #14-011 in the total amount of $21,499.20 to appropriate funds in the Clerk of Court's budget to increase IT staff for FY 13/14 capital projects. $4,765.00 of the total transfer is within the same cost center and the remain Approval of Budget Transfer #14-011 in the total amount of $21,499.20 to appropriate funds in the Clerk of Court's budget to increase IT staff for FY 13/14 capital projects. $4,765.00 of the total transfer is within the same cost center and the remaining $16,734.20 is a transfer out of contingency in the $2 Recording Fee Fund. Funding Sources: 001-0101-531000 & 534000 (D. Moore) 4. Approval of engagement letters for Rogers Towers law firm to represent Clay County in Michael S. Bailey v. Clay County (Clay County Circuit Court Case No. 2013-CA-1388); and Phredco, Inc., et al. v. Clay County (Clay County Circuit Court Case No. 2013 Approval of engagement letters for Rogers Towers law firm to represent Clay County in Michael S. Bailey v. Clay County (Clay County Circuit Court Case No. 2013-CA-1388); and Phredco, Inc., et al. v. Clay County (Clay County Circuit Court Case No. 2013-CA-1389). (M. Scruby) 5. Approval of the 4th Amendment to the Adult Drug Court 2012-13 Funding Agreement No. 12/13-31. There is no change in the original budgeted amount of $182,398.00 nor the original 1 year Agreement term. The change involves a reallocation of the distribut Approval of the 4th Amendment to the Adult Drug Court 2012-13 Funding Agreement No. 12/13-31. There is no change in the original budgeted amount of $182,398.00 nor the original 1 year Agreement term. The change involves a reallocation of the distribution of funds. Funding Source: 134-1067-531000 (M. Scruby) 6. Approval of Agreement with the University of Florida Board of Trustees for payment of initial costs of forensic examinations of children in cases of suspected physical abuse, abandonment or neglect for fiscal year 2013-2014. The term of this Agreement Approval of Agreement with the University of Florida Board of Trustees for payment of initial costs of forensic examinations of children in cases of suspected physical abuse, abandonment or neglect for fiscal year 2013-2014. The term of this Agreement is from October 1, 2013 through September 30, 2014. The cost is estimated to be approximately $24,000.00 per year. Funding Source: 001-2504-531000 (D. Moore) 7. Approval of Agreement with Clay Behavioral Health Center, Inc. for mental health, alcoholism, and drug abuse services. The term of this Agreement is established as October 1, 2013 to September 30, 2014 at the cost of $299,924.00. Funding Source: 105-2 Approval of Agreement with Clay Behavioral Health Center, Inc. for mental health, alcoholism, and drug abuse services. The term of this Agreement is established as October 1, 2013 to September 30, 2014 at the cost of $299,924.00. Funding Source: 105-2604-531400 (K. Thomas) 8. Approval of Agreement with the Clay County Police Activities League (PAL) for fiscal year 2013/2014, in the amount of $15,000.00. The term of this Agreement is established as October 1, 2013 to September 30, 2014. Funding Source: 001-2505-582600 (K. T Approval of Agreement with the Clay County Police Activities League (PAL) for fiscal year 2013/2014, in the amount of $15,000.00. The term of this Agreement is established as October 1, 2013 to September 30, 2014. Funding Source: 001-2505-582600 (K. Thomas) 9. Approval of Funding Agreement with Challenge Enterprises for fiscal year 2013/2014, in the amount of $61,200.00. The term of this Agreement is established as October 1, 2013 to September 30, 2014. Funding Source: 001-2505-582200 (K. Thomas) Approval of Funding Agreement with Challenge Enterprises for fiscal year 2013/2014, in the amount of $61,200.00. The term of this Agreement is established as October 1, 2013 to September 30, 2014. Funding Source: 001-2505-582200 (K. Thomas) 10. Approval of Funding Agreement with Episcopal Children’s Services, Inc. for fiscal year 2013/2014, in the amount of $108,000.00. The term of this Agreement is established as October 1, 2013 to September 30, 2014. Funding Source: 001-2505-582500 Approval of Funding Agreement with Episcopal Children’s Services, Inc. for fiscal year 2013/2014, in the amount of $108,000.00. The term of this Agreement is established as October 1, 2013 to September 30, 2014. Funding Source: 001-2505-582500 (K. Thomas) 11. Approval of The Way Free Medical Clinic, Inc. 2013-14 Funding Agreement, in the amount of $9,000.00. The Agreement term is for a period of 1 year, commencing on October 1, 2013 and ending at midnight on September 30, 2014. Funding Source: 001-2505-58 Approval of The Way Free Medical Clinic, Inc. 2013-14 Funding Agreement, in the amount of $9,000.00. The Agreement term is for a period of 1 year, commencing on October 1, 2013 and ending at midnight on September 30, 2014. Funding Source: 001-2505-582900 (K. Thomas) 12. Approval of the Quigley House, Inc. 2013-14 Funding Agreement, in the amount of $62,500.00. The Agreement term is for a period of 1 year, commencing on October 1, 2013 and running through September 30, 2014. Funding Source: 001-2505-582300 (K. Thomas Approval of the Quigley House, Inc. 2013-14 Funding Agreement, in the amount of $62,500.00. The Agreement term is for a period of 1 year, commencing on October 1, 2013 and running through September 30, 2014. Funding Source: 001-2505-582300 (K. Thomas) 13. Approval of Agreement with sole source provider Physio-Control, Inc. for technical service and maintenance on all County Lifepaks, in the amount of $39,461.50. The Agreement amount represents a $2,164.50 increase over last year due to adding addition Approval of Agreement with sole source provider Physio-Control, Inc. for technical service and maintenance on all County Lifepaks, in the amount of $39,461.50. The Agreement amount represents a $2,164.50 increase over last year due to adding additional equipment (another LP12 and new LP1000) to the Agreement. The term of this Agreement is from October 1, 2013 through September 30, 2014. Funding Sources: 001-2101-546100 & 142-1703-546100 (L. Mock) 14. Approval of Budget Transfer #14-010 in the amount of $10,203.00 to allocate 2012 State Homeland Security Grant Program (SHSGP) carryforward funds into the new fiscal year. This transfer is out of contingency in the same fund. Funding Source: 001-9900 Approval of Budget Transfer #14-010 in the amount of $10,203.00 to allocate 2012 State Homeland Security Grant Program (SHSGP) carryforward funds into the new fiscal year. This transfer is out of contingency in the same fund. Funding Source: 001-9900-599100 (L. Mock) 15. Approval of Second Renewal to Agreement #11/12-56 for Medical Director Services, with Peter J. Gianas, M.D., in the amount of $24,900.00, and waiver of the purchasing policy as it may apply. The term of this Agreement is from December 14, 2013 throug Approval of Second Renewal to Agreement #11/12-56 for Medical Director Services, with Peter J. Gianas, M.D., in the amount of $24,900.00, and waiver of the purchasing policy as it may apply. The term of this Agreement is from December 14, 2013 through December 13, 2014. Funding Sources: 001-2101-531400 & 142-1703-531400 (L. Mock) 16. Approval of the Florida Department of Health Bureau of Emergency Medical Services County grant application for the amount of $19,036.00, and accompanying resolution. The associated County account is 001-2103D-Various (EMS County Grant-C0010) and the Approval of the Florida Department of Health Bureau of Emergency Medical Services County grant application for the amount of $19,036.00, and accompanying resolution. The associated County account is 001-2103D-Various (EMS County Grant-C0010) and the allocation is to be made once the grant funds are received. (L. Mock) 17. Approval of the Interlocal Agreement between Clay County, Florida and St. Johns County, Florida for Automatic and Mutual Aid. This Agreement is continuous unless terminated by either party via a 30 day notice. Funding Source: NA (L. Mock) Approval of the Interlocal Agreement between Clay County, Florida and St. Johns County, Florida for Automatic and Mutual Aid. This Agreement is continuous unless terminated by either party via a 30 day notice. Funding Source: NA (L. Mock) 18. Approval of the Adopt-A-Mile Litter Removal Agreement, for Moody Avenue, with Dye Clay YMCA, at no cost to the County. This Agreement will be effective for a period of two years from its date of execution. (A. Altman) Approval of the Adopt-A-Mile Litter Removal Agreement, for Moody Avenue, with Dye Clay YMCA, at no cost to the County. This Agreement will be effective for a period of two years from its date of execution. (A. Altman) 19. Approval of Supplemental Agreement #1 to Agreement #12/13-100 (C.R. 209 Widening Project), with Hubbard Construction in the amount of $7,076.95. This Supplemental Agreement adds an additional 18 calendar days to the construction of the project. Fundi Approval of Supplemental Agreement #1 to Agreement #12/13-100 (C.R. 209 Widening Project), with Hubbard Construction in the amount of $7,076.95. This Supplemental Agreement adds an additional 18 calendar days to the construction of the project. Funding Source: 305-6013-563000 (J. Beck) 20. Approval to post notice of intent and to award Bid No. 13/14-2, C.R. 224 (College Drive) Pond A & B Modifications to Besch and Smith Civil Group, Inc., and approval of the accompanying Agreement with Besch and Smith Civil Group, Inc., in the amou Approval to post notice of intent and to award Bid No. 13/14-2, C.R. 224 (College Drive) Pond A & B Modifications to Besch and Smith Civil Group, Inc., and approval of the accompanying Agreement with Besch and Smith Civil Group, Inc., in the amount of $34,810.00. The approval will be effective after the 72 hour bid protest period has expired and assuming no protests are received. Submittals are available for review in the Purchasing Division. Completion of the pond modifications are expected to take 45 calendar days from commencement of the work. Funding Source: 305-6027-563000 (J. Beck) 21. Approval of funding for National Resource Conservation Service (NRCS) Projects. (J. Beck) Approval of funding for National Resource Conservation Service (NRCS) Projects. (J. Beck)
Items Submitted for Approval »
ITEM(S) SUBMITTED FOR APPROVAL1. Approval of Budget Transfer #13-289 in the total amount of $61,052.33 to allocate funds in the Public Assistant Services Division's budget to cover medicaid assistance costs not covered by State revenue in FY 12/13. $14,250.00 of the total transfer is
Approval of Budget Transfer #13-289 in the total amount of $61,052.33 to allocate funds in the Public Assistant Services Division's budget to cover medicaid assistance costs not covered by State revenue in FY 12/13. $14,250.00 of the total transfer is within the same cost center and the remaining $46,802.33 is a transfer between cost centers within the same fund. Funding Sources: 001-0101-531000 & 534000 (D. Moore/K. Zebraski)
2. Approval of Budget Transfer #14-005 in the amount of $18,453.40 to allocate carryforward funds in the Building & Custodial Services Division's budget to proceed with purchase of replacement vehicle for Van #CH591 which was not completed before the
Approval of Budget Transfer #14-005 in the amount of $18,453.40 to allocate carryforward funds in the Building & Custodial Services Division's budget to proceed with purchase of replacement vehicle for Van #CH591 which was not completed before the end of last fiscal year. This transfer is out of contingency in the same fund. Funding Source: 001-9900-599100 (H. Parrish)
3. Approval of Budget Transfer #14-011 in the total amount of $21,499.20 to appropriate funds in the Clerk of Court's budget to increase IT staff for FY 13/14 capital projects. $4,765.00 of the total transfer is within the same cost center and the remain
Approval of Budget Transfer #14-011 in the total amount of $21,499.20 to appropriate funds in the Clerk of Court's budget to increase IT staff for FY 13/14 capital projects. $4,765.00 of the total transfer is within the same cost center and the remaining $16,734.20 is a transfer out of contingency in the $2 Recording Fee Fund. Funding Sources: 001-0101-531000 & 534000 (D. Moore)
4. Approval of engagement letters for Rogers Towers law firm to represent Clay County in Michael S. Bailey v. Clay County (Clay County Circuit Court Case No. 2013-CA-1388); and Phredco, Inc., et al. v. Clay County (Clay County Circuit Court Case No. 2013
Approval of engagement letters for Rogers Towers law firm to represent Clay County in Michael S. Bailey v. Clay County (Clay County Circuit Court Case No. 2013-CA-1388); and Phredco, Inc., et al. v. Clay County (Clay County Circuit Court Case No. 2013-CA-1389). (M. Scruby)
5. Approval of the 4th Amendment to the Adult Drug Court 2012-13 Funding Agreement No. 12/13-31. There is no change in the original budgeted amount of $182,398.00 nor the original 1 year Agreement term. The change involves a reallocation of the distribut
Approval of the 4th Amendment to the Adult Drug Court 2012-13 Funding Agreement No. 12/13-31. There is no change in the original budgeted amount of $182,398.00 nor the original 1 year Agreement term. The change involves a reallocation of the distribution of funds. Funding Source: 134-1067-531000 (M. Scruby)
6. Approval of Agreement with the University of Florida Board of Trustees for payment of initial costs of forensic examinations of children in cases of suspected physical abuse, abandonment or neglect for fiscal year 2013-2014. The term of this Agreement
Approval of Agreement with the University of Florida Board of Trustees for payment of initial costs of forensic examinations of children in cases of suspected physical abuse, abandonment or neglect for fiscal year 2013-2014. The term of this Agreement is from October 1, 2013 through September 30, 2014. The cost is estimated to be approximately $24,000.00 per year. Funding Source: 001-2504-531000 (D. Moore)
7. Approval of Agreement with Clay Behavioral Health Center, Inc. for mental health, alcoholism, and drug abuse services. The term of this Agreement is established as October 1, 2013 to September 30, 2014 at the cost of $299,924.00. Funding Source: 105-2
Approval of Agreement with Clay Behavioral Health Center, Inc. for mental health, alcoholism, and drug abuse services. The term of this Agreement is established as October 1, 2013 to September 30, 2014 at the cost of $299,924.00. Funding Source: 105-2604-531400 (K. Thomas)
8. Approval of Agreement with the Clay County Police Activities League (PAL) for fiscal year 2013/2014, in the amount of $15,000.00. The term of this Agreement is established as October 1, 2013 to September 30, 2014. Funding Source: 001-2505-582600 (K. T
Approval of Agreement with the Clay County Police Activities League (PAL) for fiscal year 2013/2014, in the amount of $15,000.00. The term of this Agreement is established as October 1, 2013 to September 30, 2014. Funding Source: 001-2505-582600 (K. Thomas)
9. Approval of Funding Agreement with Challenge Enterprises for fiscal year 2013/2014, in the amount of $61,200.00. The term of this Agreement is established as October 1, 2013 to September 30, 2014. Funding Source: 001-2505-582200 (K. Thomas)
Approval of Funding Agreement with Challenge Enterprises for fiscal year 2013/2014, in the amount of $61,200.00. The term of this Agreement is established as October 1, 2013 to September 30, 2014. Funding Source: 001-2505-582200 (K. Thomas)
10. Approval of Funding Agreement with Episcopal Children’s Services, Inc. for fiscal year 2013/2014, in the amount of $108,000.00. The term of this Agreement is established as October 1, 2013 to September 30, 2014. Funding Source: 001-2505-582500
Approval of Funding Agreement with Episcopal Children’s Services, Inc. for fiscal year 2013/2014, in the amount of $108,000.00. The term of this Agreement is established as October 1, 2013 to September 30, 2014. Funding Source: 001-2505-582500 (K. Thomas)
11. Approval of The Way Free Medical Clinic, Inc. 2013-14 Funding Agreement, in the amount of $9,000.00. The Agreement term is for a period of 1 year, commencing on October 1, 2013 and ending at midnight on September 30, 2014. Funding Source: 001-2505-58
Approval of The Way Free Medical Clinic, Inc. 2013-14 Funding Agreement, in the amount of $9,000.00. The Agreement term is for a period of 1 year, commencing on October 1, 2013 and ending at midnight on September 30, 2014. Funding Source: 001-2505-582900 (K. Thomas)
12. Approval of the Quigley House, Inc. 2013-14 Funding Agreement, in the amount of $62,500.00. The Agreement term is for a period of 1 year, commencing on October 1, 2013 and running through September 30, 2014. Funding Source: 001-2505-582300 (K. Thomas
Approval of the Quigley House, Inc. 2013-14 Funding Agreement, in the amount of $62,500.00. The Agreement term is for a period of 1 year, commencing on October 1, 2013 and running through September 30, 2014. Funding Source: 001-2505-582300 (K. Thomas)
13. Approval of Agreement with sole source provider Physio-Control, Inc. for technical service and maintenance on all County Lifepaks, in the amount of $39,461.50. The Agreement amount represents a $2,164.50 increase over last year due to adding addition
Approval of Agreement with sole source provider Physio-Control, Inc. for technical service and maintenance on all County Lifepaks, in the amount of $39,461.50. The Agreement amount represents a $2,164.50 increase over last year due to adding additional equipment (another LP12 and new LP1000) to the Agreement. The term of this Agreement is from October 1, 2013 through September 30, 2014. Funding Sources: 001-2101-546100 & 142-1703-546100 (L. Mock)
14. Approval of Budget Transfer #14-010 in the amount of $10,203.00 to allocate 2012 State Homeland Security Grant Program (SHSGP) carryforward funds into the new fiscal year. This transfer is out of contingency in the same fund. Funding Source: 001-9900
Approval of Budget Transfer #14-010 in the amount of $10,203.00 to allocate 2012 State Homeland Security Grant Program (SHSGP) carryforward funds into the new fiscal year. This transfer is out of contingency in the same fund. Funding Source: 001-9900-599100 (L. Mock)
15. Approval of Second Renewal to Agreement #11/12-56 for Medical Director Services, with Peter J. Gianas, M.D., in the amount of $24,900.00, and waiver of the purchasing policy as it may apply. The term of this Agreement is from December 14, 2013 throug
Approval of Second Renewal to Agreement #11/12-56 for Medical Director Services, with Peter J. Gianas, M.D., in the amount of $24,900.00, and waiver of the purchasing policy as it may apply. The term of this Agreement is from December 14, 2013 through December 13, 2014. Funding Sources: 001-2101-531400 & 142-1703-531400 (L. Mock)
16. Approval of the Florida Department of Health Bureau of Emergency Medical Services County grant application for the amount of $19,036.00, and accompanying resolution. The associated County account is 001-2103D-Various (EMS County Grant-C0010) and the
Approval of the Florida Department of Health Bureau of Emergency Medical Services County grant application for the amount of $19,036.00, and accompanying resolution. The associated County account is 001-2103D-Various (EMS County Grant-C0010) and the allocation is to be made once the grant funds are received. (L. Mock)
17. Approval of the Interlocal Agreement between Clay County, Florida and St. Johns County, Florida for Automatic and Mutual Aid. This Agreement is continuous unless terminated by either party via a 30 day notice. Funding Source: NA (L. Mock)
Approval of the Interlocal Agreement between Clay County, Florida and St. Johns County, Florida for Automatic and Mutual Aid. This Agreement is continuous unless terminated by either party via a 30 day notice. Funding Source: NA (L. Mock)
18. Approval of the Adopt-A-Mile Litter Removal Agreement, for Moody Avenue, with Dye Clay YMCA, at no cost to the County. This Agreement will be effective for a period of two years from its date of execution. (A. Altman)
Approval of the Adopt-A-Mile Litter Removal Agreement, for Moody Avenue, with Dye Clay YMCA, at no cost to the County. This Agreement will be effective for a period of two years from its date of execution. (A. Altman)
19. Approval of Supplemental Agreement #1 to Agreement #12/13-100 (C.R. 209 Widening Project), with Hubbard Construction in the amount of $7,076.95. This Supplemental Agreement adds an additional 18 calendar days to the construction of the project. Fundi
Approval of Supplemental Agreement #1 to Agreement #12/13-100 (C.R. 209 Widening Project), with Hubbard Construction in the amount of $7,076.95. This Supplemental Agreement adds an additional 18 calendar days to the construction of the project. Funding Source: 305-6013-563000 (J. Beck)
20. Approval to post notice of intent and to award Bid No. 13/14-2, C.R. 224 (College Drive) Pond A & B Modifications to Besch and Smith Civil Group, Inc., and approval of the accompanying Agreement with Besch and Smith Civil Group, Inc., in the amou
Approval to post notice of intent and to award Bid No. 13/14-2, C.R. 224 (College Drive) Pond A & B Modifications to Besch and Smith Civil Group, Inc., and approval of the accompanying Agreement with Besch and Smith Civil Group, Inc., in the amount of $34,810.00. The approval will be effective after the 72 hour bid protest period has expired and assuming no protests are received. Submittals are available for review in the Purchasing Division. Completion of the pond modifications are expected to take 45 calendar days from commencement of the work. Funding Source: 305-6027-563000 (J. Beck)
21. Approval of funding for National Resource Conservation Service (NRCS) Projects. (J. Beck)
Approval of funding for National Resource Conservation Service (NRCS) Projects. (J. Beck)
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