December 2, 2013 BFHS Committee Agenda
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Item 1 - Approval of Budget Transfers #14-016 and #14-017 to allocate funds in the CCSO budget per his 10/31/13 reversion letter. The transfers are out of contingency in the same fund. A) Budget Transfer #14-016 in the amount of $172,544.04 to allocate funds in the (1) Law Enforcement and (2) Detention Grants' budgets in the amount of $148,203.04 and $24,341.00 respectively for the appropriation of unexpended FY 12/13 carryforward grant funds. This includes the following grants: 2011 and 2012 JAG Technology Grants, Child Sexual Predator Grant, State Farm Distracted Driver Grant and State Criminal Alien Assistance Grant (SCAAP). Funding Source: 102-9902-599100 B) Budget Transfer #14-017 in the total amount of $52,554.98 to allocate funds in the (1) Sheriff budget in the amount of $26,277.50 and (2) Sheriff MSTU budget in the amount of $26,277.48 for reappropriation of unexpended FY 2012/2013 carryforward funds to purchase items such as rifles, helmets, breaching tools, vehicles and related equipment. Funding Sources: 102-9902-599100 & 140-9933-599100
Item 1
Approval of Budget Transfers #14-016 and #14-017 to allocate funds in the CCSO budget per his 10/31/13 reversion letter. The transfers are out of contingency in the same fund. A) Budget Transfer #14-016 in the amount of $172,544.04 to allocate funds in the (1) Law Enforcement and (2) Detention Grants' budgets in the amount of $148,203.04 and $24,341.00 respectively for the appropriation of unexpended FY 12/13 carryforward grant funds. This includes the following grants: 2011 and 2012 JAG Technology Grants, Child Sexual Predator Grant, State Farm Distracted Driver Grant and State Criminal Alien Assistance Grant (SCAAP). Funding Source: 102-9902-599100 B) Budget Transfer #14-017 in the total amount of $52,554.98 to allocate funds in the (1) Sheriff budget in the amount of $26,277.50 and (2) Sheriff MSTU budget in the amount of $26,277.48 for reappropriation of unexpended FY 2012/2013 carryforward funds to purchase items such as rifles, helmets, breaching tools, vehicles and related equipment. Funding Sources: 102-9902-599100 & 140-9933-599100
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Item 2 - Approval of a Safety and Education Articulation agreement for FY 13/14 in the amount of $450,000, between the BCC, Clay County School Board, and the Clay County Sheriff’s Office. Through this agreement, the Clay County School Board provides funding to the BCC, who in turn disperses the funds to the Sheriff’s Office for services in connection with School Resource Officers. (K. Thomas)
Item 2
Approval of a Safety and Education Articulation agreement for FY 13/14 in the amount of $450,000, between the BCC, Clay County School Board, and the Clay County Sheriff’s Office. Through this agreement, the Clay County School Board provides funding to the BCC, who in turn disperses the funds to the Sheriff’s Office for services in connection with School Resource Officers. (K. Thomas)
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Items 3 & 4 » - Item 3 Approval of the 2013-2014 Funding Agreement with the Clay County Sheriff’s Office Pipes and Drums Corps in the amount of $1,550.00. The term of the Agreement is from October 1, 2013 and ending September 30, 2014. Funding Source: 117-3317-549100 (K. Thomas) Item 4 Approval of Fee Agreement with Constangy, Brooks & Smith, LLP, with a fee cap of $25,000.00 for labor and employment law consulting services. Funding Source: 001-0301-531200 (M. Scruby)
Items 3 & 4 »
Item 3 Approval of the 2013-2014 Funding Agreement with the Clay County Sheriff’s Office Pipes and Drums Corps in the amount of $1,550.00. The term of the Agreement is from October 1, 2013 and ending September 30, 2014. Funding Source: 117-3317-549100 (K. Thomas)
Item 4
Approval of Fee Agreement with Constangy, Brooks & Smith, LLP, with a fee cap of $25,000.00 for labor and employment law consulting services. Funding Source: 001-0301-531200 (M. Scruby)
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Item 5 - Approval to post notice of intent and to award Bid No. 13/14-6, 911 Solacom System, to AK Associates in the amount of $473,921.42. Approval will be effective after 72 hour bid protest period has expired, assuming no protests are received. Submittals are available for review in the Purchasing Division. Funding Sources: 133-2108-564100, 133-2108-552700 & 133-2108-546100 (T. Nagle)
Item 5
Approval to post notice of intent and to award Bid No. 13/14-6, 911 Solacom System, to AK Associates in the amount of $473,921.42. Approval will be effective after 72 hour bid protest period has expired, assuming no protests are received. Submittals are available for review in the Purchasing Division. Funding Sources: 133-2108-564100, 133-2108-552700 & 133-2108-546100 (T. Nagle)
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Item 6 - Approval of Microsoft Licensing True-up quote in the amount of $33,307.33 with Software House International (SHI). This is a True-up as a result of added software as specified and allowed for in the current Microsoft Enterprise Agreement, 12/13-98. Further approval as a Sole Source and advance payment is requested. Funding Source: 001-0107-546110 (T. Nagle)
Item 6
Approval of Microsoft Licensing True-up quote in the amount of $33,307.33 with Software House International (SHI). This is a True-up as a result of added software as specified and allowed for in the current Microsoft Enterprise Agreement, 12/13-98. Further approval as a Sole Source and advance payment is requested. Funding Source: 001-0107-546110 (T. Nagle)
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Item 7 - Approval for Trafficware, Inc. as a sole source provider. Acknowledgment by the Board of merger between Naztec, Inc. and Trafficware, LLC. Naztec was approved by the Board as a sole source provider of traffic control equipment for repair and maintenance of traffic lights recently upgraded by FDOT. Due to merger, Trafficware, Inc. shall be considered the sole source provider for future purchases related to repair and maintenance of items listed in the attached letter from Trafficware, Inc. (J. Beck)
Item 7
Approval for Trafficware, Inc. as a sole source provider. Acknowledgment by the Board of merger between Naztec, Inc. and Trafficware, LLC. Naztec was approved by the Board as a sole source provider of traffic control equipment for repair and maintenance of traffic lights recently upgraded by FDOT. Due to merger, Trafficware, Inc. shall be considered the sole source provider for future purchases related to repair and maintenance of items listed in the attached letter from Trafficware, Inc. (J. Beck)
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Item 8 - Approval of the 2013-2014 Homeland Security Grant Program – Issue 5 with the State of Florida, Division of Emergency Management. The grant amount is $10,900.00, with the Agreement term commencing upon execution by both parties and terminating on May 31, 2015. This is a revenue Agreement and funding will be allocated at a later date. (L. Mock)
Item 8
Approval of the 2013-2014 Homeland Security Grant Program – Issue 5 with the State of Florida, Division of Emergency Management. The grant amount is $10,900.00, with the Agreement term commencing upon execution by both parties and terminating on May 31, 2015. This is a revenue Agreement and funding will be allocated at a later date. (L. Mock)
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Addendum Item - Approval to purchase as a sole source from Ten – 8 Fire Equipment, MSA communication products for in mask communication for firefighters in the amount of $34,910.82. Sole Source Justification attached. Funding Source: 001-2101A-564200, 001-2101-564200, 142-1703-564200
Addendum Item
Approval to purchase as a sole source from Ten – 8 Fire Equipment, MSA communication products for in mask communication for firefighters in the amount of $34,910.82. Sole Source Justification attached. Funding Source: 001-2101A-564200, 001-2101-564200, 142-1703-564200
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Item 9 - Discussion regarding Board guidance in establishing parameters to be utilized for the 50/50 CIP Match Program for Parks Improvements. Further details provided in attachments. (K. Thomas)
Item 9
Discussion regarding Board guidance in establishing parameters to be utilized for the 50/50 CIP Match Program for Parks Improvements. Further details provided in attachments. (K. Thomas)
